If you're an employee, your employer must give you certain documents - forms P45 and P60 - about the tax you pay on your wages. If you receive benefits or expenses your employer sends HM Revenue & Customs (HMRC) a form P11D. You will also get a copy of that information.
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You get a P45 from your employer when you stop working for them. It's a record of your pay and the tax that's been deducted from it so far in the tax year. It shows:
A P45 has four parts - Part 1, Part 1A, Part 2 and Part 3. Your employer electronically sends Part 1 details to HMRC and gives you the other three. When you start a new job, claim Jobseeker's Allowance or Employment and Support Allowance, you give Part 2 and Part 3 to your new employer or to the Jobcentre. You keep the remaining one - Part 1A - for your own records.
Your employer should automatically give you a P45 when you stop working for them. If not, ask for it - you're entitled to it by law.
If you don't have a P45 because, for example, you're starting your first job or taking on a second job without giving up your other one, your new employer may give you a 'Starter Checklist' to complete. It contains important information that affects the amount of tax you’ll pay, such as whether:
The Starter Checklist replaces form P46. The checklist will ask you relevant information before your first payday to tell HMRC about you. It will help your employer to allocate a tax code and work out the tax due on your first pay day. HMRC will process the information you have provided on the Starter checklist and where necessary revise your tax code. It's therefore important that you complete the 'Starter Checklist' or provide the relevant information your employer has asked you for as soon as possible before your first pay day, so your employer knows what tax code to use. You can complete and print a copy of the Starter Checklist by following the link below. Give it to your employer, do not send the checklist to HMRC.
Your P60 is the summary of your pay and the tax that's been deducted from it in the tax year.
Your employer should provide you with a P60 to keep as a record at the end of every tax year (which runs from 6 April to 5 April the next year). If your employer doesn't give you a P60 at the end of the tax year, ask for it - you're entitled to it by law if you are still working for the employer at 5 April.
You might need it to:
You may also need it as proof of your income if you apply for a loan or a mortgage - so it's important to keep all your P60s safe.
From the 2010-11 tax year onwards a form P60 can be provided on paper or electronically. Before you are provided with an electronic version, your employer may contact you to confirm you agree to receive your P60 electronically. They will need to ensure that you have access to secure facilities to view and print a copy. Where this is not possible you can agree an email address with your employer that the P60 can be sent to.
If you lose or misplace your P60 you can ask your employer for another copy. This can be provided on paper or electronically. Copies are no longer marked 'Duplicate'.
Your employer uses a P11D to tell us about the value of any benefits in kind they've given you during the tax year. This means benefits or expenses that effectively increase your income, such as:
Your employer will only declare them if you've earned at least £8,500 in the year, including the value of the benefits. They will work out how much each benefit is worth, record it on the form and send it to HMRC. They'll also give you a copy, which you'll need for your records or if you complete a Self Assessment tax return.
If you apply for a loan or mortgage, banks and building societies will accept a P11D as proof of extra income.
If you've lost your P60 your employer can issue you with a duplicate. Since 2010-11 your employer no longer needs to show on the P60 that it is a 'duplicate'.
If you've lost your P45, you won't be able to get a replacement. Your new employer may give you a Starter Checklist to complete or ask you for relevant information to pass on to HMRC so that they can give you a tax code for your new employment.
Your employer doesn't have to give you a copy of the P11D. But the law says they must tell you what details they've included on the form - even if you've left the job. It's usually easier for them to give you a copy of the form when they send it to HMRC.
If you lose your copy, your employer should be able to let you have another one.
If they can't, ask HMRC for a copy.