2D barcoded land transaction returns

Process change from 1 June 2007

Since the introduction of 2D barcoded land transaction returns, we have been manually keying forms that fail to scan, to avoid delays in sending out certificates. But the numbers of 2D barcode scanning failures are growing. Approximately 3,000 – 4,000 each month are now manually keyed.

From 1 June 2007 we will start sending incomplete or incorrect returns back to customers - where possible, explaining why the form did not scan. A replacement form will then need to be re-submitted.

So that customers are prepared for the change in approach (which has been agreed in consultation with the Law Society and other representative bodies) we will send a letter to those for whom we key a return, explaining that the service will be withdrawn from 1 June. This will begin on 19 March 2007.

If practitioners fail to send a replacement return back within the 30 day time limit, their client will be liable for a penalty. To avoid that happening, we undertake to return the incorrectly completed form immediately, and to warn the practitioner of this possibility.

We appreciate this will cause some practitioners more work in the short term. However it will give us the opportunity to explain to agents - who at present are largely unaware that their forms are failing to scan - where the problems lie. This will help them get their forms right first time in future, which will be mutually beneficial.

Of course, the faster, more efficient alternative to using 2D barcoded forms is to file your land transaction return online. The SDLT 5 certificate is delivered electronically, shortly after successful transmission - and can be printed-off and submitted to the appropriate Land Registry (with the necessary documents) for registration.

Online filing has many other benefits too, including screen-based help and built-in validation’. For more details and a list of software providers, see Stamp Taxes Online.