Cars for private use - work out the value to use

The easiest way to work out the value to report is to use one of the following electronic tools - these will do the calculations automatically for you:

HMRC's free 'Online Return and Forms - PAYE' service
the interactive form P11D (use the 'with save' option) which is part of HMRC's Basic PAYE Tools package
HMRC's company car and fuel benefit calculator
many commercial payroll software packages

Information you'll need

You'll need the following pieces of information in order to work out the reportable value:

the list price of the car, including delivery charges and taxes - this isn't necessarily the same as the price you paid, as you may have received a discount from the list price, or bought the car second hand
the list price of any extras or accessories fitted to the car
the amount of any contributions made by the employee towards the cost of the car or its extras and accessories
the type of fuel it uses
the date on which it was first registered
the number of days during the tax year when the car was unavailable to the employee (if a car is unavailable to an employee for a minimum of 30 consecutive days, you will be able to reduce its reportable value)
any amounts you required and received from the employee as payment for their private use of the car
the car's CO2 emissions figure - this is included on the Vehicle Registration Certificate (V5C) for cars registered since March 2001; for older vehicles use the link to the VCA car fuel data website in the 'More useful links' section
if a car doesn't have a CO2 emissions figure or was first registered before 1 January 1998, its engine size

You can also manually work out the figure to report.There's a step-by-step guide to the process in P11D Working Sheet 2 (P11DWS2), which you can download using the link in the ‘More useful links’ section.

Cars shared by more than one employee

If a car you provide is shared by a number of employees during the tax year, divide the reportable value on a just and reasonable basis between them. Note that you cannot calculate or report shared car benefits using our calculators, online service, or interactive P11D. Instead, you’ll need to calculate the benefit manually – follow the link below to P11D Working Sheet 2.