SW04110 - Roles and Responsibilities: Data Guardian

The Data Guardian role is key to the effective management of data held within Shared Workspace.

A list of Data Guardian’s for each business unit can be found in the Data Security document and more information on the generic Data Guardian responsibilities can be found in the KAI Note to Directors.

Responsibilities

The Data Guardian is responsible for providing on request from the Shared Workspace Business Sponsor

• initial approval for Shared Workspace to be used for the deployment
• the initial Data Usage Agreement
• the annual Data Usage Agreement

(This text has been withheld because of exemptions in the Freedom of Information Act 2000) 

In addition, the Data Guardian is responsible for

• keeping the recipient informed about any proposed or actual material changes to the character of the data stored
• telling the recipient what the sensitivity of the data is
• ensuring that appropriate, particularly sensitive, data is excluded
• providing the data as set out in this Data Usage Agreement subject to emergency and contingency recovery
• telling the Recipient if someone new becomes the Data Guardian
• negotiating any essential changes to this agreement in good time