SVM115040 - Liaison with Valuation Office Agency and other offices: Procedure for References - introduction
All references to the Valuation Office Agency (VOA) must contain:
- a form SAV VOA1 (available as a Word template)
- a form Cap 37
- all relevant information available regarding the property (e.g. full description, maps and plans) including details of acquisition values and sales and details of any valuations previously provided by the VOA.
Where valuers are satisfied that an opinion of value is necessary, the parties should, unless sufficient information has already been furnished, be asked to
- complete a form Cap 37 and attach a copy of any valuation obtained in respect of the property
- state to whom the VOA should apply to inspect the property
- state with whom the VOA should negotiate.
If the parties persist in a refusal to co-operate, the case should be referred to the Team Leader.
It is important for valuation requests to be made at the earliest opportunity.
Each company must be the subject of a separate reference.
If, however, more than one company is interested in the same property, the references to the VOA should be made together whenever possible. In addition, a suitable cross-referencing note should be made on each SAV VOA1 (whether issued at the same time or otherwise).
Likewise, where similar types of property belonging to different companies have to be valued in connection with transfers by the same taxpayer (whether at the same date or otherwise) it is helpful if the references to the VOA can be made together. Again, whether this is possible or not, a suitable cross-referencing note should be made on each SAV VOA1 - and this applies even though the properties may be situate in the areas of different VOA caseworkers.
The objective in each case is to ensure that a common basis of valuation, if appropriate, is adopted.
The VOA will supply by request valuations on alternative valuation assumptions e.g. where details of a tenancy cannot be fully ascertained. The assumption(s) to be made should be clearly stated, preferably in a separate memo.
Additional Guidance: SVM150000