SAM130030 – Statements:
statement content and layout: order of open items on the
statement
The Open Item (s) on a statement are separated from each other
by a blank line.
Open Items and the transactions related to them are always
presented on the printed statement issued to the taxpayer in the
following order
- Charges, including interest charges, in ascending due date
order. Each charge is followed by any related credits and debits in
the following order
- Adjustments, revenue losses, transfers to PAYE,
standovers and so on, in ascending order.
If there are two or more adjustments of the same type
on a charge then these are summarised and the ‘net’
summary line is shown
- A line showing the amount due after any
adjustments and so on (this summary line only appears on statements
created after November 1998)
- Credits allocated against the charge in ascending
effective date of payment (
SAM60055) order.
If there are two or more entries of RPS on a charge
then these are summarised and the ‘net’ summary line is
shown
- A line showing the total of all credits allocated
to a charge (this summary line only appears on statements created
after November 1998)
- Accruing interest where a charge remains open and
is overdue
- From June 2000, summary lines in respect of
‘Total credits’ and ‘Amount due after any
adjustment etc’ appear in the column headed AMOUNT on the
printed statement
The column headed SUMMARY includes only the balance
line for each charge shown on the statement
- Transfers to OAS in ascending date order together with
associated credits
- Unallocated credits in ascending EDP order
- Returned payments in ascending EDP order
A returned payment is a payment returned by the bank
unpaid. A payment credited to the taxpayer record that is returned,
either wholly or in part, is shown on the statement as a separate
Open Item.
The effective date of payment is displayed in the Date
column along with the descriptor ‘Payment .......(original
date) £...999.99 returned’. The amount and balance
columns are blank.
The Open Item against which the payment was originally
allocated no longer reflects the credit.
- Repayments in ascending date order together with associated
credits
- Statement balance line showing the account balance on the
statement date
- Future liabilities becoming due within 45 days of the statement
date
- Statement overall balance line showing the account balance plus
any sums becoming due within 45 days
Notes:
- Ascending order means oldest transaction first.
- The period of 45 days for including charges which are becoming
due can be varied. For instance in June and December the period can
be extended to as many as 72 days. Any unused credits on the
account at the statement date are shown as allocated against
charges becoming due. This helps present a clearer picture to the
taxpayer of the amounts due for 31 July and 31 January.
