PAYE68039 - employment maintenance: movements browser: work list - validation failures P46 (Action Guide)
To deal with entries on this Work List follow steps 1 - 7
below. The Guide is presented as follows
| Initial action | Steps 1 - 2 |
| No or multiple statements | Step 3 |
| Trace NINO | Step 4 |
| Contact employer | Step 5 |
| Date of birth later than today’s date | Step 6 |
| Resubmit | Step 7 |
For details of how to access any of the COP and TBS functions
use the [Index of Functions] button on the left of the screen.
Initial action
- Check that all the details have been entered correctly from the paper form
- If they are wrong, correct the entries on the browser and go to step 7
- If they are correct, go to step 2
- If
- No Statements on the paper form have been ticked and the form is unsigned, go to step 3
- More than one Statement has been signed, go to step 3
- The NINO is missing or in an incorrect format, go to step 4
- Tax Code in use is in an invalid format, go to step 5
- Date of Commencement is later than CY+1, go to step 5
- Date of Birth is later than today, go to step 6
No or multiple statements
- If
- No statements on the paper form have been ticked and the form is unsigned, complete the checkbox for Statement C and go to step 7
- More than one Statement has been ticked, consider the instructions given in ‘Receipt Of Form P46: No Statement Ticked, Multiple Statements Ticked And / Or Form Not Signed (Action Guide)’ at PAYE60025
Trace NINO
- Use TBS Function FIND TAXPAYER first then COP Function TI to find the correct NINO and then
- Update the entry on the browser
And if there are no other failures
- Go to step 7
Note: Further guidance on using the search facilities is given in ‘Finding a Taxpayer Record’ at PAYE102000 onwards. Where you are unable to find a NINO for a Statement A form captured on the browser you can resubmit the form with spaces in the NINO field. Processing will then generate a temporary reference number if it is unable to locate a verified NINO for the taxpayer. This will not be possible for forms submitted via EDI or FBI and for these you will need to take a copy of the details and use Function MS to set up a record
Contact employer
- If the code in use is in an invalid format
Or
- The date of commencement is later than CY+1
- Contact the employer and clarify the details, and then
- Update the entries on the browser
Note: You will not be able to enter a Commencement Date in the format COMMYY. Where an actual date of commencement is not known you may wish to consider deleting the form on the browser and using Function MA to update the record
And if there are no other failures
- Go to step 7
Date of birth later than today’s date
- Delete the entry in the Date of Birth field on the browser
And if there are no other failures
Go to step 7
Resubmit
- Select the [Submit] button to process the form
