PAYE66045 - employment maintenance: bulk transfers: function MZ
The procedures which you follow when transferring part of an
employer's scheme are similar to those used to do a bulk scheme
transfer. Instead of the Inspector corresponding with the
Processing Centre to advise the details of the transfer, Function
MZ is used to
- Identify the taxpayer records that need to be transferred
- Notify the Processing Centre
- Monitor the progress of all part scheme transfers working in the office
Once you have used Function MZ, responsibility passes to the
Processing Centre who will issue the LIST OF LIVE TAXPAYERS and the
OLD DISTRICT EXCEPTION LIST or OLD MU EXCEPTION LIST, in the same
way as for bulk scheme transfers or Management Unit (MU)
reorganisations.
The stages of a part scheme transfer are as follows
- Stage 1 - Contact the new office or MU to make arrangements for the transfer
Note: If the transfer is from one employer reference to another, Employer Business Service (EBS) Function MAINTAIN SKELETON EMPLOYER must be used at the new reference before Function MZ is used. If the transfer is between MUs with no change of employer reference EBS Function MAINTAIN SKELETON EMPLOYER is not used. For more details see PAYE21000 onwards
- Stage 2 - Use Function MZ to set up, authorise and monitor the progress of the transfer
- Stage 3 - The PART SCHEME TRANSFER - LIST OF LIVE TAXPAYERS is sent to the office by the Processing Centre
- Stage 4 - The cases are transferred and the OLD DISTRICT EXCEPTION LIST or OLD MU EXCEPTION LIST is issued by the Processing Centre
Before you use Function MZ you need to know whether the transfer involves
- Employees within an alphabetic range
Or
- Specific individuals
If the transfer is as a result of an employer's reorganisation,
you will normally need to have a list showing the names and NINOs
of all the employees being moved to the new employer reference. In
exceptional cases, it may be possible for an employer to specify an
exact alphabetic range of employees to be transferred.
Transfers that arise out of an internal office reorganisation
are more likely to involve an alphabetic split.
You can use Function MZ to transfer do either of the
following
- The H and / or Director cases together with the other cases within the alphabetic range
- The H and / or Director cases only within the alphabetic range
Or
- All the H and / or Director cases within the scheme, but not the other cases
Formats
There are 7 formats in this function. They are
Prime Format - used to start the function
Format 1 - used to enter the old and new employer references
(or the new MU number)
Format 2 - used to
- Identify the taxpayers to be transferred where they fall within an alphabetic range
- Let you transfer just H and Director cases if required
Format 3 - used to
- Enter the NINOs of the records to be transferred when you are working from a list
Format 3A - used to
- Display the taxpayer records selected from Format 3 so that you can check them
Format 4 - used to
- Display all the part scheme transfers in progress for the Processing Office
And
- Allow cases to be reviewed, authorised or cancelled
Format 5 - used to
- Let you see and check the entries made in Format 2
Format 6 - used to
- Display taxpayer records listed for transfer
And
- Allow you to delete records not to be transferred
For information on how to use Function MT select ‘COP
System Help’ in the left bar.
The following Action Guides are also available
