PAYE66015 - employment maintenance: bulk transfers: bulk scheme transfer lists – old office

These lists show the employee records which are to be transferred. They are sent by the EDS Administrative Support Team (Processing) in response to your request for a bulk scheme transfer to take place.

Where a scheme is going to a new employer reference, and spans more than one Management Unit (MU) at the old reference, separate lists are produced for each Unit.

You will get two copies of the list - one for the old office / MU, and one for the new. The lists show the records in alphabetical order of surnames, but where a scheme is transferred to Centre 1, one copy shows the records in the Centre 1 filing order.

All lists show the employer's name and reference. The message ‘THERE ARE NO RELEVANT CASES’ will be shown if there are no records to transfer. Otherwise the lists show for each listed taxpayer

• A dollar ($) sign under the heading UB if it is a Jobseekers Allowance case
• An asterisk (*) under the heading IC if it is an Inspector Case
• The NINO or temporary reference number
• The taxpayer's name
• The last year cleared

The lists may also show certain signals. Where this applies you should pass the lists to the appropriate officer to deal with. Otherwise the lists are dealt with by an officer at Admin Assistant Grade.

On the day of scheme transfer your office printer will produce 2 copies of a list headed ‘ Bulk Transfer - Old District Exception List’ which shows either ‘NO EXCEPTIONS’ or gives details of any records not transferred. The listed records are in alphabetical order of taxpayer surnames except where a scheme is transferred to Centre 1 when one copy will show records in the Centre 1 filing order.

The list shows the employer's details and the number of records transferred. Where all the records are transferred it shows the message ‘NO EXCEPTIONS’. Otherwise for each exception it shows

• The taxpayer's name
• The NINO or temporary reference number
• A dollar sign ($) under the heading UB if it is a Jobseekers Allowance case
• An asterisk (*) under the heading IC if it is an Inspector Case
• The note SUB if it is a sub source record
• The notes FILE, BF, LEAVER, PCESS, DECD, where they apply

And one or more of the following messages to tell you why the record was not transferred

• ‘UNP TXN’ (Unprocessed Transaction)
• ‘CANC TXN’ (Cancelled Transaction)
• ‘PH’ (Personal Hearing)
• ‘NOMVT’ (No Movement)

These messages generally prevent the transfer of the record if they are not cleared before the date of transfer. If you are an office with MUs, the presence of NOMVT and / or PH does not prevent transfer if the transfer is to a new employer reference within the same MU. The INSP ONLY signal only prevents the transfer of the record if at least one of the other messages are shown.

Every main record on a ‘BULK TRANSFER - OLD DISTRICT EXCEPTION LIST’ which is not already a leaver at the last employer reference, is automatically noted LEFT followed by the last two figures of the current tax year.

If a D in E record exists and the transfer is within the same office, the D in E record is transferred with the taxpayer record except where a temporary reference number needs to be allocated. For more information see PAYE66020.

If the transfer is to another office, the D in E record is deleted and a printout is sent to the old office with a covering note identifying the scheme. The printout is headed ‘TAXPAYER PRINTOUT SCHEDULE D DETAILS – BULK TRANSFER’.