PAYE63021 - employment maintenance: filing online: employers: local office reorganisations (Action Guide)
To deal with a change of employer reference and / or
Processing Office, follow steps 1 - 6 below. The guide is presented
as follows
| Action in old office | Step 1 |
| Action by IMS EBU Shipley | Steps 2 - 3 |
| Action in new office | Steps 4 - 5 |
| Final action by IMS EBU Shipley | Step 6 |
For details of how to access any of the COP functions use the
[Index of Functions] button on the left of the screen.
Action in old office
- Not less than 6 weeks before the reorganisation takes place you must send a memo to IMS, Electronic Business Unit (EBU), Victoria Street, Shipley, W Yorks showing the following details
- Date of the proposed Local Office reorganisation
- Name(s) of employer affected by the Local Office reorganisation
- Old office number and employer reference before the reorganisation
- New office number and employer reference following the reorganisation
Action by IMS EBU Shipley
- When EBU receive details of the proposed move they should notify the employer of the following details
- The final file of P45(3)s should be transmitted by ................ p.m. on Tuesday ………. (Tuesday prior to the transfer)
- The final file of P46s should be transmitted by ................ p.m. on Tuesday ............. (Tuesday prior to the transfer)
- The final file of P45(1)s should be transmitted by ………… p.m. on Friday ………….. (Friday prior to the transfer)
- No files should be transmitted during the weekend ………… (Weekend of transfer)
- Files transmitted on or after Monday ……………….. should show the new Office numeral and employer reference …….. (Monday following transfer)
- P6s issued from Monday ……… will show the new office numeral ……. (Monday following transfer)
- EBU should also
- Send a copy of these details to EBX Cheadle, so they can update their information
Action in new office
- If the District reorganisation is a multi Management Unit office you should send a memo to IMS, Electronic Business Unit (EBU), Victoria Street, Shipley, W Yorks nominating
- A Management Unit printer on which any Employment Maintenance printouts are to be printed
- A Management Unit in which P46 or P45(3) cases are to be set up
Note: The nominated Management Unit must be the same in both instances
- If the District reorganisation is not a multi Management Unit office
- Take no further action
Final action by IMS EBU Shipley
- On receipt of the new office memo send the following details to IMS, Personal Tax and Credits Portfolio, Telford
- The Management Unit printer on which any Employment Maintenance printouts are to be printed
- The Management Unit in which P46 or P45(3) cases are to be set up
