PAYE62055 - employment maintenance: employment changes: printouts for employment changes

When you receive a form P45(3) you will normally use Function MA to capture details of the new employment.

Acceptance Printouts are produced by the computer in the new Processing Office when

• Function MA has been used to transfer the record to your Processing Office

And

• The case is one that needs to be reviewed

When you are dealing with forms P45(3) you may decide to review the circumstances which would be indicated by the printouts after you have captured the details from the form in advance of the printout being produced.

If you do this review after the form has been captured you can destroy the printout when it is produced. Otherwise you must deal with the printout.

It is important that you review all COP printouts for EDI employer cases as these will be the first indication that you are the new responsible Processing Office.

Acceptance printouts

If there is more than one reason why the case must be reviewed the printout will show all the reasons. The messages shown should be considered together before deciding what to do.

If any of the messages on the printout are to be dealt with by the appropriate officer, the appropriate officer must do all the work on that printout.

Advisory printouts

These printouts are produced where

• The BF signal is set and you need to find the associated papers to send them to the new Processing Office
• The record is no longer a File case and you need to put the file away in the District Record or Retention range

Inhibition printouts

If there is an inhibition on the taxpayer record which prevents it being moved to the new Processing Office, an inhibition printout will be produced for review in the old Processing Office and is handled by the appropriate officer.

You must take action to clear the inhibition so that processing can continue.

The printout will tell you which signal stopped the record being moved and will include the message ‘The new employment commenced on …..(date). They may also include other advisory messages.

If you are dealing with a print out which also has advisory messages, clear the reason for the inhibition first before you deal with the advisory message.