PAYE62011 - employment maintenance: employment changes: function MA

Anyone with the appropriate access can use this function to

• Transfer a main record to your Processing Office on a change employment. The transfer can be

• To transfer a main source record to the Unemployment Benefit range
• To look at or put more information on a P204 record

You can use Function MA when you are dealing with one or more of the following forms

• P44
• P45(3)
• P46 Statement B
• P45(3)(Subs) data printout (NUBS 2)

You cannot use Function MA to transfer a sub source record.

To use Function MA you must either

• Enter MA in the FUNCTION field in Prime Format

Or

• Use the NEXT facility

Formats

There are 5 formats in this Function. They are

Prime Format – used to start the function

Format 1 – used to enter

• The old and new employer references
• The date of commencement of new employment

Or

• Period of unemployment in Unemployment Benefit cases

Format 2 – used to

• Show you details from the taxpayer record in the old Processing Office
• Enter details of the new employment

Or

• Period of unemployment
• Request transfer of the record

Format 2A – You may also get Format 2A in place of Format 2 to

• Tell you that the NO MVT or INSP ONLY signal is set in the old Processing Office
• Enter details of the new employment

Or

• Period of unemployment
• To request transfer of the record

Format 3 – To look at or insert more information on a P204 record

Format 4 – To tell you that the tax deducted shown on form P45(3) does not agree with the tax tables

Format 5 – To tell you the transfer has taken place or to tell you that a P204 record has been created

For information on how to use Function MA select ‘COP System Help’ in the left bar.

Further instructions relating to ‘Function MA’ are given in the Action Guides listed in ‘Function MA (Action Guide menu)’ at PAYE62012.