PAYE61181 - Employment maintenance: create employment: capture form P46(LS) (Action Guide)

A form P46(LS) can be captured on to the individual’s record by following steps 1 - 11. This guide is presented as follows.

Initial action Steps 1 - 3
Review the record Steps 4 - 10
On receipt of P161 or when BF date reached Step 11

Initial action

1. Select the EMPLOYMENT SUMMARY screen to view the relevant employment
2. View the entries in more detail by going to the EMPLOYMENT DETAILS screen
3. Before proceeding check the CONTACT HISTORY screen to view notes and to check previous actions taken
Note: A tax code should not be sent to (This text has been withheld because of exemptions in the Freedom of Information Act 2000) as it will not be operated

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Review the record

4. If there is a live source of income or the latest source ceased in the current year
 
  • From the EMPLOYMENT SUMMARY screen press the [Insert] button
 
  • Use the INSERT EMPLOYMENT DETAILS screen to create a secondary employment using details provided on the form
 
  • Use PAYE reference (This text has been withheld because of exemptions in the Freedom of Information Act 2000) 
 
  • Set creation source as P46(LS)
 
  • Do not enter the tax code being operated onto the record
 
  • Select cessation source as User
 
  • Cease the employment using the start date as the end date
 
  • If start date has not been provided cease the employment with 06-04-first day of the current tax year
5. If the latest source ceased in a previous tax year
 
  • From the EMPLOYMENT SUMMARY screen press the [Insert] button
 
  • Use the INSERT EMPLOYMENT DETAILS screen to create a primary employment using details provided on the form
 
  • Use PAYE reference (This text has been withheld because of exemptions in the Freedom of Information Act 2000) 
 
  • Set creation source as P46(LS)
 
  • Do not enter the tax code being operated onto the record
 
  • Select cessation source as User
 
  • Cease the employment using the start date as the end date
 
  • If start date has not been provided cease the employment with 06-04-first day of the current tax year
6. If there are no live sources and only an SA record exists
 
  • From the EMPLOYMENT SUMMARY screen press the [Insert] button
 
  • Use the INSERT EMPLOYMENT DETAILS screen to create a secondary employment using details provided on the form
 
  • Use PAYE reference (This text has been withheld because of exemptions in the Freedom of Information Act 2000) 
 
  • Set creation source as P46(LS)
 
  • Do not enter the tax code being operated onto the record
 
  • Select cessation source as User
 
  • Cease the employment using the start date as the end date
 
  • If start date has not been provided cease the employment with 06-04-first day of the current tax year
 
  • Use SA function MAINTAIN SA NOTES to create the following SA note; State pension deferred lump sum payment has been received in the year
 
  • Use the ISSUE TARGETED REVIEW FORM screen issue a P161, if one hasn’t already been issued
7. If there are no employment sources and no SA record
 
  • From the EMPLOYMENT SUMMARY screen press the [Insert] button
 
  • Use the INSERT EMPLOYMENT DETAILS screen to create a primary record using details provided on the form
 
  • Use PAYE reference (This text has been withheld because of exemptions in the Freedom of Information Act 2000) 
 
  • Set creation source as P46(LS)
 
  • Do not enter the tax code being operated onto the record
 
  • Select cessation source as User
 
  • Cease the employment using the start date as the end date
 
  • If start date has not been provided cease the employment with 06-04-first day of the current tax year
 
  • Use the ISSUE TARGETED REVIEW FORM screen issue a P161, if one hasn’t already been issued
8. If the individual’s NINO does not exist on NPS
 
9. If an NPS record is traced for the individual
 
  • Make a Contact History note of the NINO quoted on the P46(LS)
 
  • Follow this guidance from step 1
10. If an NPS record cannot be traced for the individual
 
  • File the P46(LS) in accordance with office procedure

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On receipt of P161 or when BF date reached

11. When the P161 is received see PAYE76086 
 
  • If the P161 is not returned or a P161 which had been previously issued has not been returned by the BF date see SPD 6g 2

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