PAYE30020 - employer records: movement of an employer record: scheme transfer-in (Action Guide)
To take the appropriate action to receive a scheme transfer from another office or responsible Organisation Unit, follow steps 1 - 7 below. This Guide is presented as follows
| Initial action | Step 1 |
| Computer action | Step 2 |
| Clerical action | Steps 3 - 5 |
| Action after record has moved | Step 6 |
| Arrival of post from old office | Step 7 |
For details of how to access any of the Employer Business
Service functions use the [Index of Functions] button on the left
of the screen.
Note: If you consider that a scheme transfer will
not be completed before 5 April you should set the POST indicator
on the employer record and BF your papers until 6 April before you
proceed
Initial action
- Review the papers held to consider whether or not the request
to receive a scheme transfer is appropriate
- If you establish that it is a part scheme transfer, merger or succession follow the relevant Action Guide
Otherwise
- Go to step 2
Computer action
- Use Function MAINTAIN SKELETON EMPLOYER to create a skeleton
record using a
manually allocated employer PAYE reference
- Ensure that the Format of the skeleton employer reference is acceptable
- Enter the expected date as 3 months from today or the next 31 March whichever is the sooner
Note: Where the scheme type is PSC or XP you must enter a ‘Date Notified’, which is the date you received the information or select one of the following check boxes
- ‘Date Not Known’ - where you do not know the date you received the information
Or
- ‘Date Not Applicable’ – where the update is being made from information not received from the employer
Clerical action
- Send a memo to the old office to
- Confirm that you have created a skeleton record
- State the office number and employer reference
- BF your papers to check the employer record has moved
- To check that the record has moved use Function VIEW EMPLOYER
SCHEME HISTORY to establish if the old employer reference is shown
in the transferred from field
- If it is not shown put the case on one side and try again on the next working day
Action after record has moved
- Write to the employer and the agent along the following lines
- Draft letter DPGEN, DCNI ,DPNI schemes
- Draft letter XP scheme
- Draft letter PSC scheme
- Draft letter all other scheme types
- If, exceptionally, the employer record needs to be placed in a different Management Unit from the taxpayer records, (This text has been withheld because of exemptions in the Freedom of Information Act 2000)(This text has been withheld because of exemptions in the Freedom of Information Act 2000)request the movement of the employer record only to the correct Management Unit
You do not need to set up another skeleton employer record
- Advise the CT or SA district if applicable
Arrival of post from old office
On receipt of the post from the old office
- Work the post or forward any employee post to the PAYE section
