PAYE21250 - employer records: maintain employer record: view employees
This subject is presented as follows
How to view employees connected to an employer
record
What Function VIEW EMPLOYEES can be used for
Contents of an employee list
Employers with 10 or more employees
Employers with no employees
Scheme Index Supplement
How to view employees connected to an employer record
A facility is available which allows you to view a selected list of employees of either ‘live’ or linked employees and also where necessary request a Scheme Index Supplement printout. To do this use Function VIEW EMPLOYEES. This function can be accessed from either Function VIEW EMPLOYER SUMMARY or Function AMEND EMPLOYER SUMMARY.
What Function VIEW EMPLOYEES can be used for
This function should be used where you want to establish whether there were employees associated with the employer record. In addition you can request a Scheme Index Supplement printout.
Contents of an employee list
Selecting either employee list for an employer record will provide the following information
- Office number
- Employer reference
- Employer name
- Accounts Office reference
- Trade name
- Total Number of employees
- Details of the first 10 employees
- Employee details (listed in alphabetical order by surname)
- NINO
- Taxpayer name
- Director (if applicable)
- Source type (Main or Sub)
- End date (if applicable)
- Type / Notes (code representing the taxation service for that employee. For example CSL if applicable)
This information will then enable you to determine whether further action is required on the individual taxpayer records, in particular whether any record is held that does not hold an end date.
Employers with 10 or more employees
If there are more than 10 employees for a given employer reference then the total number of employees will be displayed and details of the first 10 employees will be shown in the list.
Employers with no employees
Where there are no employees either ‘live’ or ‘linked’ to that employer reference then you will receive the message ‘No employees to display’.
Scheme index supplement
If you require a listing for all employees for a particular employer
- Use Function VIEW EMPLOYEES
- Select ‘Edit’ on the tool bar menu
And
- Select ‘Scheme Index Supplement’
And then on the dialogue box
- Select the field (box)
And
- Select the [OK] button
COP will then produce the listing.
Note: You should only request a scheme index
supplement in exceptional circumstances (for example a scheme
reorganisation)
