PAYE21216 - Employer records: maintain employer record: restarting an employer record (Action Guide)

1.

Review the information held and satisfy yourself the employer record needs to be restarted

2.

Use Function VIEW EOY RETURNS HISTORY to establish the

• Returns received

And

• Amounts processed

3.

Use Function VIEW BROCS (DESIGNATORY DATA FOR ASN) to establish

• The scheme status of the year

And

• Whether a form P11D(b) is held

4.

Use Function VIEW BROCS (EMPLOYER DATA YEAR SUMMARY) to establish any amounts captured on P228

5.

The scheme start date must be the earliest year in which a P228 and / or a Class 1A NIC charge is recorded on BROCS

6.

Use Function AMEND EMPLOYER SCHEME HISTORY to enter the restart date

Notes:

1. When an employer record is restarted all intervening years will automatically be cancelled one year only (COYO)

2. Where the scheme type is PSC or XP you must enter a ‘Date Notified’, which is the date you received the information or select one of the following check boxes

• ‘Date Not Known’ - where you do not know the date you received the information

Or

• ‘Date Not Applicable’ - where the update is being made from information not received from the employer

7.

Use Function AMEND EMPLOYER INDICATORS to review the indicators on record

• For example, where indicators were set prior to cessation do these still apply

8.

Use Functions VIEW BROCS and VIEW EOY RETURNS HISTORY to review intervening years

• Where cancelled one year only has been set automatically does this apply

• If an employer annual return is required for an intervening year use Function CANCEL SCHEMES ONE YEAR ONLY to reopen the year

9.

Review ECS to ensure that all indicators (signals) are in line and make any amendments on ECS where they are not

10.

Review whether a fresh starter pack is required. If so

• Use EBS Function PROSPECTIVE / STARTER PACK and select the Existing Employer radio button

And then

• Select the appropriate scheme type to arrange for the relevant pack to be issued

11.

Use Function AMEND EMPLOYER NOTES to record your actions and then file the papers in the employer record pad

You cannot amend a restart date. When a date was entered in error or the employer did not recommence

12.

• Cease the employer record. Follow the Action Guide ‘Cessation Of An Employer Record’ PAYE21031 

• Use the cessation date 31 March in the year prior to the restart date. For example, incorrect restart date 15-06-2003 enter cessation date 31-03-2004

• Review the years automatically cancelled one year only. Use Function CANCEL SCHEMES ONE YEAR ONLY to reopen a year if necessary