PAYE21176 - Employer records: maintain employer record: maintain payroll and correspondence details (Action Guide)
To update payroll and correspondence details in the following circumstances, follow steps 1 - 9 below
- An employer or contractor has appointed a person or body to operate PAYE on their behalf
Or
- An employer has nominated an address to which all correspondence is to be issued
This Guide is presented as follows
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Step 1 |
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Step 2 |
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Steps 3 - 5 |
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Steps 6 - 7 |
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Steps 8 - 9 |
For details of how to access any of the Employer Business Service functions use the [Index of Functions] button on the left of the screen.
Early Morning Output
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1. |
Follow the procedures in the Action Guide ‘Employer Corres Name / Address Notification’ PAYE24041 |
Any other correspondence
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2. |
Use Function AMEND EMPLOYER SUMMARY and access the PAYROLL & CORRESPONDENCE screen |
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Notes: |
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Payroll & correspondence details withdrawn
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If you are advised that an employer no longer has a different payroll correspondence address and wishes all correspondence now to be sent to the business address |
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3. |
Use Function AMEND PAYROLL AND CORRESPONDENCE DETAILS to remove the tick from the Agent tick box in the ‘Address is Also’ field |
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4. |
Use Function AMEND EMPLOYER SUMMARY to |
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The computer will now recognise the business address as the correspondence address and automatically delete details previously held |
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5. |
Use Function AMEND EMPLOYER NOTES to review and update notes relating to correspondence address changes |
In all cases
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6. |
Where the change of address details have been received from the Debt Management Office or Banking Operations |
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7. |
For any sub accounts that are WTD and noted ‘change of address’ |
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And |
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Business address abroad
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Where you have been advised of a new payroll correspondence address and the business address is noted as abroad, you will be prevented from entering the payroll correspondence address in the usual way. In these circumstances you must |
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8. |
Use Function AMEND EMPLOYER SUMMARY to manually enter the payroll / correspondence name and address as a C/O address in the Business Address field |
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9. |
Use Function AMEND EMPLOYER NOTES to enter 'Business Address is abroad and therefore the payroll / correspondence address is shown in the Business Address field' |
