PAYE21171 - employer records: maintain employer record: maintain employer name (Action Guide)
To take the appropriate action when you have been notified of
a change of employer name
which is not a change of ownership, follow steps 1
- 6 below. The Guide is presented as follows
| Computer record | Steps 1 - 2 |
| Long name | Steps 3 - 4 |
| Clerical action | Steps 5 - 6 |
For details of how to access any of the Employer Business
Service functions use the [Index of Functions] button on the left
of the screen.
Computer record
- Use Function AMEND EMPLOYER SUMMARY to enter the new employer
name
- If the original name was abbreviated but the amended name is not
- Delete the entry in the Abbreviated field (box)
And
- Use Function AMEND EMPLOYER NOTES to remove details of the full, unabbreviated, employer name
Long name
- If the amended name is too long to fit the maximum space available in Function AMEND EMPLOYER SUMMARY
- Enter the abbreviated name on the screen
- Use Function AMEND EMPLOYER SUMMARY to complete the Abbreviated field (box), unless the original name was also abbreviated on screen. In the latter case, it is already completed
- Send a memo to Banking Operations and
- State the Accounts Office and employer references
- Inform them that the Abbreviated name signal has been set
- State the full employer name
- Use Function AMEND EMPLOYER NOTES to record the full, unabbreviated, employer name
Clerical Action
- For each change of name take the following action
- Use Function AMEND EMPLOYER NOTES to record your actions and then file the papers in the employer record pad
- Notify NICO of the changed name if the employer makes returns on magnetic media
- Where the change of address details have been received from either the Debt Management or Banking Operations Office
- Use Function VIEW BROCS to check
- Format 1 for any live sub accounts
- Format 5 to ascertain whether the live sub accounts are shown as WTD and noted ‘change of address’
- For any sub accounts that are WTD and noted ‘change of address’
- Use Function AMEND EMPLOYER INDICATORS to set the INSTIND(1) signal
And
- Advise the Debt Management Office of the actions you have taken
