PAYE21161 - employer records: maintain employer record: maintain employer address (Action Guide)

To take the appropriate action when you have been notified of a change of business address or payroll correspondence address, follow steps 1 - 6 below. This Guide is presented as follows

For details of how to access any of the Employer Business Service functions use the [Index of Functions] button on the left of the screen.

Early Morning Output

1. On receipt of the early morning output follow the instructions in the ‘Employer Address Amendment Notification’ Action Guide PAYE24031

Any other correspondence

2. Use Function AMEND EMPLOYER SUMMARY to access the screen for amending either business address details or payroll correspondence details

Note: You must remove any entry in the Additional Delivery Information field as this information will relate to the old address

Ensure the address consists of no more than

Three lines consisting of a maximum 28 characters

A fourth line of 18 characters

The postcode

Note: Where an address consists of more than four lines you must reduce its size for example retain the town name in preference to a county

When you are satisfied with your entries

On the same day

Note: This action should ensure that all other computers show the new address correctly without the RLS signal still being present

3. Inform the CT or SA section of the change of business or payroll correspondence address

Address is ‘Also’

4. In all cases where the business address has been amended you must consider whether an entry or an amendment is required in the field ‘Address is also’ in Function AMEND EMPLOYER SUMMARY. This may involve one or more of the following

5. Where any apply, complete or delete the entry in the appropriate box for the ‘Address is also’ field

Employer Address RLS Work List

6. In all cases if you are updating the business address between July and November you must

Otherwise