PAYE20161 - employer records: set up employer record: TRONC scheme – scheme set up for distribution of tips and gratuities (Action Guide)


When you become aware that the need arises to set up an employer record for a TRONC scheme type, follow steps 1 - 13 below.

Notes:

  1. Any employer or agent who telephone the Processing Office should be asked to contact the New Employer Helpline at NESI by either
  • A telephone call to NESI on 0845 60 70 143

Or

  • Sending their new employer details to NESI through the New Employer Helpline email facility
  1. Any written notification received, either by post or by fax, must be dealt with at the Processing Office

Setting up new employer records is a priority. Action should be taken within 2 days of notification that a new record is required.

The guide is presented as follows

Initial actionSteps 1 - 2
Set up employer recordSteps 3 - 4
Long nameSteps 5 - 7
Clerical actionSteps 8 - 11
Employer starter packStep 12
Review of Work ListStep 13


For details of how to access any of the Employer Business Service functions use the [Index of Functions] button on the left of the screen.

Initial action

  1. Collect and review all the information provided. PAYE20040 provides full details of the information needed

  2. Satisfy yourself this type of scheme is required. More detailed advice is available at PAYE20020

Set up employer record

  1. Use Function EMPLOYER SET UP to create a new employer record

The function has been designed to follow a logical sequence and will not allow you to move on until all the mandatory fields have been completed.

The fields you must complete (as a minimum requirement) are

  • Employer Name
  • Business Address (you must select the [Search] button to access the Function ADDRESS SEARCH to trace and store an address on the employer record)
  • Nature of Business
  • Trade Prefix
  • Trade Classification
  • Scheme Type
  • Scheme Start Date
  • Responsible Office

However, you must record all relevant information held relating to the new employer to ensure that the employer record is as complete as possible. For further guidance see PAYE20040

  1. Make a note of the computer generated employer and Accounts Office reference

Note: When a new scheme has been set up on EBS you must ensure that a record has been created on BROCS before you proceed with any other action, such as COYO, dormancy and so on. This will normally be the next working day but may sometimes be longer

Long name

If the name is too long to fit the maximum space available in Function EMPLOYER SET UP an abbreviation must be shown

  1. Enter the abbreviated name on the screen

  2. Select the field (box) Employers Name has been abbreviated in Function EMPLOYER SET UP

  3. Send a memo to Banking Operations to
  • State the office number, Accounts Office / PAYE employer references
  • Inform them that the abbreviated name signal has been set
  • State the full scheme name

Clerical action

For each new employer record with a TRONC scheme type take the following action

  1. NESI will issue the new scheme letter to notify the troncmaster of his or her employer and Accounts Office references

  2. Use Function EMPLOYER NOTES to record your actions and place the post in the employer record pad

  3. If you have received form P510 from the SA section or the CT office, follow instructions on the form P510 then dispose of the paper in an appropriate manner
  • Link the top sheet with other papers use Function EMPLOYER NOTES to record your actions and place a copy in the employer record pad
  1. Otherwise prepare form P510 and send this to the SA section or CT office
  • When the form P510 is returned, review it for any new information. For instance, a Unique Taxpayer Reference, use Function EMPLOYER NOTES to record your actions then dispose of the paper in an appropriate manner

Employer starter pack

If a TRONC record has been set up by a method other than by staff at NESI Helpline for new employers

  1. The employer unit must
  • Complete the NESI New Employer stencil. See PAYE20055

And then

  • Fax the completed stencil to the NESI Helpline on 01355 358112

No further action regarding the employer starter pack is required for this scheme type. To see what literature is issued automatically


  • Select the [Index of Forms] button on the left of the screen to access the Forms Index

In the Forms Index select ‘Starter Packs’

And then

  • Scroll to the starter pack for this scheme type

Review of Work List

  1. Use Function WORKLISTS to
  • Delete the work item when all necessary action has been taken

Or

  • Note the work item ‘Working’ if you are waiting for any outstanding information

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