PAYE20146 - employer records: set up employer record: PSS scheme – profit sharing (Action Guide)


When you become aware that the need arises to set up an employer record for a PSS scheme type, follow steps 1 - 13 below.

Setting up new employer records. Action should be taken within 2 days of notification that a new record is required.

The guide is presented as follows

Initial actionSteps 1 - 2
Set up employer recordSteps 3 - 4
Long nameSteps 5 - 7
Clerical actionSteps 8 - 11
Employer starter packStep 12
Review of Work ListStep 13


For details of how to access any of the Employer Business Service functions use the [Index of Functions] button on the left of the screen.

Initial action

  1. Collect and review all the information provided. PAYE20040 provides full details of the information needed

  2. Satisfy yourself this type of scheme is required. More detailed advice is available at PAYE20020

Set up employer record

  1. Use Function EMPLOYER SET UP to create a new employer record

The function has been designed to follow a logical sequence and will not allow you to move on until all the mandatory fields have been completed.

The fields you must complete (as a minimum requirement) are

  • Employer Name. Enter ‘Trustees of’ followed by the name of the employer
  • Business Address (by selecting the [Search] button to use Function ADDRESS SEARCH to trace and store an address in this protected field)
  • Nature of Business
  • Trade Prefix
  • Trade Classification
  • Scheme Type
  • Scheme Start Date
  • Responsible Office

However, you must record all relevant information held relating to the new employer to ensure that the employer record is as complete as possible. For further guidance see PAYE20040

Notes

a) The name and address will be that of the person or the person or firm acting as trustees

b) The reference of the actual employer is entered as a Linked Schemes reference

  1. Make a note of the computer generated employer and Accounts Office reference

Note: When a new scheme has been set up on EBS you must ensure that a record has been created on BROCS before you proceed with any other action, such as COYO, dormancy and so on. This will normally be the next working day but may sometimes be longer

Long name

If the trustees name is too long to fit the maximum space available in Function EMPLOYER SET UP an abbreviation must be shown

  1. Enter the abbreviated name on the screen

  2. Select the field (box) Employers Name has been abbreviated in Function EMPLOYER SET UP

  3. Send a memo to Banking Operations to
  • State the office number, Accounts Office / PAYE employer references
  • Inform them that the abbreviated name signal has been set
  • State the employer’s full name

Clerical action

For each new employer take the following action

  1. Issue form P24N-1 to notify the new employer of his or her employer and Accounts Office reference

  2. Use Function EMPLOYER NOTES to record your actions and place the post in the employer record pad

  3. If you have received form P510 from the SA section or the CT office, follow instructions on the form P510 then use Function EMPLOYER NOTES to record your actions then dispose of the paper in an appropriate manner

  4. Otherwise prepare form P510 and send this to the SA section or CT office
  • When the form P510 is returned, review it for any new information. For instance, a Unique Taxpayer Reference, use Function EMPLOYER NOTES to record your actions then dispose of the paper in an appropriate manner
  • Link the papers then use Function EMPLOYER NOTES to record your actions and place a copy in the employer record pad

Employer starter pack

The mailing contractor does not issue a starter pack for this scheme type. You must take the following action

  1. Prepare the Letter for new Profit Sharing scheme
  • Issue this with the manually prepared starter pack

To see the forms included in this starter pack

  • Select the [Index of Forms] button on the left of the screen to access the Forms Index
  • In the Forms Index select ‘Starter Packs’

And then

  • Scroll to the starter pack for this scheme type

Review of Work List

  1. Use Function WORKLISTS to
  • Delete the work item when all necessary has been taken

Or

  • Note the work item ‘Working’ if you are waiting for any outstanding information

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