PAYE20116 - employer records: set up employer record: EXAM scheme – examination fees (Action Guide)

When you become aware that the need arises to set up an employer record for an EXAM scheme type, follow steps 1 - 10 below.

Notes:

1. Any employer or agent who telephone the Processing Office should be asked to contact the Employer Helpline at NESI by either
   
   

2. Any written notification received, either by post or by fax, must be dealt with at the Processing Office

Setting up new employer records is a priority. Action should be taken within 2 days of notification that a new record is required.

The guide is presented as follows

Initial action	Steps 1 - 2
Set up employer record	Steps 3 - 4
Long name	Steps 5 - 7
Clerical action	Step 8
Employer starter pack	Step 9
Review of Work List	Step 10

For details of how to access any of the Employer Business Service functions use the [Index of Functions] button on the left of the screen.

Initial action

1. Collect and review all the information provided. PAYE20040 provides full details of the information needed
   
   
2. Satisfy yourself this type of scheme is required. More detailed advice is available at PAYE20020

Set up employer record

3. Use Function EMPLOYER SET UP to create a new employer record

The function has been designed to follow a logical sequence and will not allow you to move on until all the mandatory fields have been completed.

The fields you must complete (as a minimum requirement) are

However, you must record all relevant information held relating to the new employer to ensure that the employer record is as complete as possible. For further guidance see PAYE20040

4. Make a note of the computer generated employer and Accounts Office reference

Note: When a new scheme has been set up on EBS you must ensure that a record has been created on BROCS before you proceed with any other action, such as COYO, dormancy and so on. This will normally be the next working day but may sometimes be longer

Long name

If the employer’s name is too long to fit the maximum space available in Function EMPLOYER SET UP an abbreviation must be shown

5. Contact the employer to agree the abbreviated name to use

6. Select the field (box) Employer’s Name has been abbreviated in Function EMPLOYER SET UP
   
   
7. Send a memo to Banking Operations to

Clerical action

For each new employer take the following action

8. Use Function EMPLOYER NOTES to record your actions and place the post in the employer record pad

Employer starter pack

If an employer record has been set up by a method other than by staff at NESI Helpline for new employers

9. The employer unit must

NESI will issue the new scheme letter to notify the local authority of the new employer and Accounts Office reference

No further action regarding the employer starter pack is required for this scheme type. To see what literature is issued automatically

• Select the [Index of Forms] button on the left of the screen to access the Forms Index
• In the Forms Index select ‘Starter Packs’

And then

• Scroll to the starter pack for this scheme type

Review of Work List

10. Use Function WORKLISTS to