PAYE20101 - employer records: set up employer record: DPNI scheme – direct payment (tax and NIC) (Action Guide)
When you become aware that the need arises to set up an
employer record with a DPNI scheme type, follow steps 1 - 12 below.
Setting up new employer records is a priority. Action
should be taken within 2 days of notification that a new record is
required.
The guide is presented as follows
| Initial action | Steps 1 - 2 |
| Set up employer record | Steps 3 - 4 |
| Long name | Steps 5 - 7 |
| Clerical action | Steps 8 - 10 |
| Employer starter pack | Step 11 |
| Review of Work List | Step 12 |
For details of how to access any of the Employer Business
Service functions use the [Index of Functions] button on the left
of the screen.
Initial action
- Collect and review all the information provided.
PAYE20040 provides full details of the
information needed
- Satisfy yourself this type of scheme is required. More detailed advice is available at PAYE20020
Set up employer record
- Use Function EMPLOYER SET UP to create a new employer record
The function has been designed to follow a logical sequence and will not allow you to move on until all the mandatory fields have been completed.
The fields you must complete (as a minimum requirement) are
- Employer Name
- Business Address (by selecting the [Search] button to use Function ADDRESS SEARCH to trace and store an address in this protected field)
- Nature of Business
- Trade Prefix
- Trade Classification
- Scheme Type
- Scheme Start Date
- Responsible Office
However, you must record all relevant information held relating to the new employer to ensure that the employer record is as complete as possible. For further guidance see PAYE20040
- Make a note of the computer generated employer and Accounts Office reference
Note: When a new scheme has been set up on EBS you must ensure that a record has been created on BROCS before you proceed with any other action, such as COYO, dormancy and so on. This will normally be the next working day but may sometimes be longer
Long name
If the name is too long to fit the maximum space available in Function EMPLOYER SET UP an abbreviation must be shown
- Contact the employer to agree the abbreviation to use
- Enter the abbreviated name on the screen
- Select the field (box) Employer’s Name has been
abbreviated in Function EMPLOYER SET UP
- Send a memo to Banking Operations to
- State the office number, Accounts Office / PAYE employer references
- Inform them that the abbreviated name signal has been set
- State the employer’s full name
Clerical action
For each new scheme take the following action
- Issue form P24N-1 to notify the new employer of his or her
employer and Accounts Office reference
- Use Function EMPLOYER NOTES to record your actions and place
the post in the employer record pad
- Note the name and reference in the employer unit employer related electronic file ‘DC and DP cases’
Employer starter pack
- Arrange for the PAYE section to manually issue of the employer starter pack
To see what literature is issued by the PAYE section
- Select the [Index of Forms] button on the left of the screen to access the Forms Index
- In the Forms Index select ‘Starter Packs’
And then
- Scroll to the starter pack for this scheme type
Review of Work List
- Use Function WORKLISTS to
- Delete the work item when all necessary action has been taken
Or
- Note the work item ‘Working’ if you are waiting for any outstanding information
