PAYE14035 - coding: coding functions: function CD: error messages


Where the computer identifies an error the appropriate field on the screen is highlighted and a message is displayed. These tables tell you what to do. Self-explanatory messages however, have not been included here.

The error message displayed may relate to next year even though items were entered for this year. If so, use the suspend facility to go to the details for next year. Correct the error using Function CD for the current year.

Advice is available for messages displayed in respect of the following fields.

WK1.MTH1

NOT OP

P2?

P6?

P6 - PAY

P6 - TAX

OK?

ALLCES

DEDNS

SIGS ETC

CODE

WKS NO/BRANCH ETC

WK1.MTH1

MessageAction to Correct
INVALIDOne of the following will clear the error
  • Correct the entry to ‘Y’ or ‘N’ or leave blank
  • Delete the ‘Y’ entry if the code has prefix F or D
  • Delete the entry ‘Y’ or ‘N’ if there are entries in any of these fields
  • ALLCES
  • DEDNS (except PUP)
  • SIGS ETC

And

  • Press Enter
INVALID - YEAR IS CY+1
  • Delete the ‘Y’ entry


NOT OP

MessageAction to Correct
INVALIDOne of the following will clear the error
  • Correct the entry to ‘Y’ or ‘N’ or leave blank
  • Delete the entry ‘Y’ or ‘N’ if there are entries in any of these fields
  • ALLCES
  • DEDNS (except PUP)
  • SIGS ETC

And

  • Press Enter


P2?

MessageAction to Correct
INVALID
  • Correct the entry to ‘Y’, ‘N’, or ‘M’ or leave blank
MANUAL P2 NECESSARY. INSUFFICIENT SPACE
  • Enter M
  • Issue the P2 manually
MANUAL P2 NECESSARY - SIGNAL MCOPT or RLS SET
  • Enter M
  • Issue the P2 manually
MANUAL P2 NECESSARY CODE IS FT OR NT
  • Enter M
  • Issue the P2 manually
TOO LATE FOR COMPUTER PRINTED P2 OR P6If the employer or Benefit Office can operate the code
  • Enter ‘M’ in P2? and P6? Fields
  • Leave P6 PAY and P2 TAX fields blank
  • Issue both forms manually

Otherwise

  • Enter ‘N’

And, where necessary

  • Make a priority repayment


P6?

MessageAction to Correct
INVALID
  • Correct the entry to ‘Y’, ‘N’, or ‘M’ or leave blank
TOO LATE FOR COMPUTER PRINTED P2 OR P6If the employer or Benefit Office can operate the code
  • Enter ‘M’ in P2? and P6? fields
  • Issue both forms manually

Otherwise

  • Enter ‘N’

And, where necessary

  • Make a priority repayment
P6 INHIBITED - T/P CEASED EMPLOYMENT
  • Correct the entry to ‘N’
P6 INHIBITED - MCOEMP SIGNAL SET
  • Enter ‘M’
  • Issue form P6 manually
P6 INHIBITED - KA SIGNAL SETDepending on the facts, either
  • Use Function CD (or TA) to delete the KA signal

Or

  • Use COP Function TA to enter the KA name
P6 INHIBITED - CODE NOT OPERATED
  • Correct the entry to ‘N’


P6 - PAY

MessageAction to Correct
INVALID - NO P6 REQUIRED
  • Enter ‘Y’ in the P6? field

Or

  • Leave P6 - PAY field blank
INVALID
  • Correct the entry to a number between 0 and 99999
INVALID - GREATER THAN £84,000
  • Issue the P6(U) manually


P6 - TAX

MessageAction to Correct
INVALID - GREATER THAN £84,000
  • Issue the P6(U) manually


OK?

MessageAction to Correct
INVALID
  • Correct the entry to ‘Y’ or ‘N’ or leave blank


ALLCES

MessageAction to Correct
INVALIDOne of the following will clear the error
  • Leave a space between entries
  • Correct the form of the entry (leave no space between the allowance and the amount)
MAXIMUM AMOUNT IS...
  • Enter the correct amount of the allowance for the year
MINIMUM AMOUNT IS...
  • Enter the correct amount of the allowance for the year. This cannot be lower than
  • The basic PA, where the allowance is one of PA, PAA, PAE

Or

  • The minimum MA amount, where the allowance is MAA or MAE, unless there is a DOM in the year of coding
PAE NOT ALLOWED WITH MAAYou have entered an invalid combination of allowances
  • Check and correct your entries
PAE NOT ALLOWED WITH WAAYou have entered an invalid combination of allowances
P OR F ALLOWANCE NEEDED WITH MAA OR MAEYou have entered an invalid combination of allowances
  • Check and correct your entries
WAA WAE NOT ALLOWED - T/P IS NOT SHOWN TO BE FEMALEIf the taxpayer is female
  • Use TBS Function AMEND TAXPAYER DESIGNATORY DETAILS to set the Female sex indicator

If the taxpayer is male

  • Check and correct your entries
MAA MAE NOT ALLOWED - T/P IS NOT SHOWN TO BE MALEIf the taxpayer is female
  • Check and correct your entries

If the taxpayer is male

  • Use TBS Function AMEND TAXPAYER DESIGNATORY DETAILS to set the Male sex indicator
  • If the taxpayer is a married woman whose husband has transferred Married Couple's allowance to her
  • Enter WAA or WAE
TOTAL OF WMA AND WAA EXCEEDS... TOTAL OF WMA AND WAE EXCEEDS...The only amounts of WMA that may be entered are the equivalent of half or all of the minimum MA due for the year
AHH NOT ALLOWED WHERE RECORD TYPE IS GCD
  • Delete AAH
  • Use the proper allowance abbreviation in all GCD records. Use WAA or WAE for surplus of husband's Married Couple's allowance in wife's coding and WMA for MA transferred under a form 18 election
MPMAX REQUIRED
  • Use the SIGS ETC field to enter the maximum maintenance payments payable for the year of coding
MAXIMUM AMOUNT IS...
  • Correct the entry for MP

Or

  • Amend the MPMAX signal (in this function)
AMOUNT EXCEEDS MPMAX
  • Correct the entry for MP

Or

  • Use the SIGS ETC field to amend the MPMAX signal
DELETION INVALID - MPMAX PRESENT
  • Use the SIGS ETC field to delete the MPMAX signal

Or

  • Re-enter allowance


DEDNS

MessageAction to Correct
INVALIDOne of the following will clear the error
  • Leave a space between actions
  • Correct the form of the entry. Leave no space between the deduction and the amount
ABBREVIATION NOT ACCEPTABLE
  • Correct the entry to a valid abbreviation
MAXIMUM AMOUNT IS 99999
  • Issue the code manually where the amount is more than 99999
ENTRY FOR UPR BUT NO UPC ON RECORD
  • Delete the underpayment restriction
AMOUNT OF UPC EXCEEDS U/P AT 6/4 LESS U/P NOT TO BE CODED
  • Reduce the deduction so that it represents the amount of underpayment to code
REVISED U/P AT 6/4 OF CY+1 IS NEGATIVE AMOUNT
  • Delete the UPC and UPR entries


SIGS ETC

MessageAction to Correct
ABBREVIATION NOT ACCEPATABLE
  • Correct the entry to a valid abbreviation
ABBREVIATION NOT ACCEPTABLE IN CY+1
  • Delete the entry. You can only set the IRBA signal in CD CY
TRANSACTION INVALIDThere are a number of reasons why this may be highlighted. Ensure that
  • You leave a space between abbreviations
  • Figures with ESTINC or MAT are in the correct numeric range
  • Abbreviation SFX is followed by a valid code suffix or N
  • All other abbreviations except dates are followed by a space or ‘N’
  • Entry in brackets following MCODE contains at least one alphabetic character or one number
  • Any BF signal is in the correct format, for example BF(1) 31012000
INVALID DATE
  • Enter the date correctly, for example, 02052005
INVALID - FUTURE DATE
  • Enter the correct date, which cannot be in the future for DOB, DSOB, DOM or DOS
MINIMUM AMOUNT IS... ESTINC
  • Correct the entry. Do not enter if full age related allowances are due
INVALID - CODING AMENDMENT REQUIRED
  • Enter amended coding details before removing the IRBA signal
INVALID - NOT IN BUDGET REVIEW PERIOD
  • Delete the entry. Set the signal only when the Budget Coding SCS Memo tells you to do so
INVALID - NIB NOT PRESENTEither
  • Enter a NIB deduction if omitted in error

Or

  • Delete the NIBACT or NIBEST signals
NVALID - USE OF BRACKETS NOT PERMITTED WITHIN FREEHAND FIELD
  • Delete brackets other than at beginning and end of freehand part of ENOTE and HNOTE
INVALID - FILE SIGNAL PRESENT
  • Delete DR reference. Papers should be in file
NEW FILE CASE - PREPARE A FILE - DR REFERENCE IGNORED
  • Prepare a file
  • Extract papers from DR and put in file
TAXPAYER OR WIFE NOT 65 YEARS OF AGE OR OVER - ESTINC NOT APPROPRIATE
  • Delete the ESTINC entry

Or

  • Amend the incorrect SDOB

Or

  • Use TBS Function AMEND TAXPAYER DESIGNATORY DETAILS to amend the taxpayer’s incorrect date of birth
ESTINC APPROPRIATE ONLY WITH REDUCED AGE ALLOWANCE
  • Delete the ESTINC entry

Or

  • Amend the incorrect age allowance
ESTINC REQUIRED WITH REDUCED AGE ALLOWANCEIf the reduced age allowance is correct
  • Enter a figure of ESTINC

If it is a full age related allowance apportioned in the year of marriage

  • Enter MCODE and DOM
DELETION OF KA SIGNAL NOT PERMITTED WHILE KA NAME PRESENT - USE TA
  • Use COP Function TA if you want to delete both the KA name and the KA signal
AMOUNT IS LESS THAN MP AND/OR MPT
  • Correct the amount of MPMAX

Or

  • Correct the amount of allowance MP
DELETION INVALID - MP OR MPT PRESENT
  • Delete allowance MP

Or

  • Re-enter MPMAX


CODE

MessageAction to Correct
INVALID
  • Delete any entry other than NT, FT, BR, prefix D or, in sub source cases only, 0T. The computer works out standard codes automatically
TAXPAYER NNL
  • Check the amount of ESTPAY and correct if necessary

If it is correct

  • Restore cumulative basis where the computer has calculated a PUP
  • Withdraw the UPC where the computer has calculated a UPR
  • Set MCODE with a reason of STRANDED


WKS NO/BRANCH ETC

MessageAction to Correct
OMMISSIONEnter the
  • Benefit Office code
  • Dollar sign
  • File indicator

For example, 01-669 $EN
UN-BEN ENTRY REQUIRED
  • Set the UN-BEN signal for this Jobseekers Allowance case
WKS NO/BRANCH ETC ENTRY REQUIRED
  • Find out how the employer identifies the employee's sources of income
  • Enter the works no / branch in this field
TAXPAYERS OTHER RECORD HAS SAME WKS NO/ BRANCH ETC ENTRYThis may occur if the employee has, for example, a pension and part-time employment with the same employer under the same employer reference
  • Find out how the employer identifies the employee's source of income
  • Enter the correct works no / branch for each source

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