PAYE12010 - Coding: coding deductions and expenses: work item 146 - BEN/EXP - manual correspondence to employer required (Action Guide)
This work item is generated when an individual's record shows that manual correspondence to the employer is required.
To clear work item 146, follow steps 1 - 8 below. This guide is presented as follows
For details of how to use any of the PAYE Service functions access the system help.
Initial action in all cases
| 1. |
Review |
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- The individual’s record on the PAYE Service
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- Indicators set on the record
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Note: The benefit / expenses information for this work item is stored on income, allowances, benefits and deductions (IABD). |
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If you are working this work item during the annual coding process (January to March) or during the Budget coding process |
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- Check if work item 181 has been raised or processed because of annual or Budget coding, if so close this work item 146 and go to steps 6, 7 and 8
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Update the record
If the manual correspondence is not required
| 2. |
Cancel the indicator in Edit employment. For more information about Edit employment see PAYE64010 |
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Always try to cancel the Manual Correspondence to Employer indicator, only retain the indicator in exceptional circumstances. If the indicator is retained, issue a manual P6 / P9 and set the Manual Issue from the drop down box in Issue Forms section on the Code Details screen |
| 3. |
Issue P6 / P9 code notification by selecting Issue from the drop down box in the Issue Forms section on the Code Details screen |
| 4. |
Update Contact history |
If manual correspondence to employer is still required
| 5. |
Prepare and issue a manual P6 (or P12 for DOME scheme) to employer. For more information about P12 codes changes see PAYE73015 |
| 6. |
Update Contact History |
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Close the work item
| 7. |
Complete the work item notes |
| 8. |
Close the work item |
