PAYE104060 - taxpayer records: citizen identification record: maintain capacitor address
This subject is presented as follows
Entering or amending a capacitor address on a taxpayer
record
Additional delivery information
Foreign capacitor address and Foreign indicator
Long capacitor address
Capacitor address history
Entering or amending a capacitor address on a taxpayer record
A capacitor address can only be entered (or amended) on the
Citizen Identification Framework by using TBS Function ADDRESS
SEARCH. This function is accessed from TBS Function AMEND CAPACITOR
DETAILS.
The purpose of Function TBS ADDRESS SEARCH is to trace and
use a UK address that has been verified by the Post Office. That
is, the address is held in the Royal Mail’s Postcode Address
File (PAF). This function allows you to search the PAF. Where no
match can be made, or the address is abroad, you may enter an
address manually.
When you use TBS Function VIEW CAPACITOR DETAILS to view the
capacitor address on the taxpayer record
- The status 'Verified' will identify an address that has been traced and matched with the PAF
- The status 'As Input' will identify an address that has not been matched and has been entered manually
Additional delivery information
There may be occasions when a capacitor address that has been
matched with an address on the Royal Mail’s Postcode Address
File (PAF) and stored on the taxpayer record does not complete the
full postal address. In this situation, a field in TBS Function
AMEND CAPACITOR DETAILS allows you to enter additional delivery
information. This will be included on any correspondence sent to
the capacitor as an aid to assist delivery of post to the correct
destination.
The following are examples of additional delivery
information
- A room or flat number
- A wing of a building
Foreign capacitor address and Foreign indicator
An address is Foreign if it is not
- Within the United Kingdom, Isle of Man or Channel Islands
- One of HM Ships
- With British Forces Abroad or an address with a British Forces Post Office (BFPO) number
This is the same definition as Abroad in COP.
A Foreign capacitor address can be held on a taxpayer record.
Foreign addresses are not held on the Royal Mail’s Postcode
Address File (PAF) and must therefore be entered manually.
When you enter a foreign address on the taxpayer record, you
must set the Foreign indicator against that address. When the
computer issues correspondence to that address, the indicator
identifies the need to separate that item from mail to be issued at
the UK second class rate. The Foreign indicator can only be set
using TBS Function ADDRESS SEARCH.
The Foreign indicator can only be unset by entering a new,
United Kingdom, address in TBS Function ADDRESS SEARCH.
It is no longer possible to set or unset the Abroad indicator
in COP. Where the Foreign indicator is set / removed in TBS it will
automatically set / remove the Abroad signal on COP.
Long capacitor address
There may be occasions when you have not been able to match an
address using TBS Function ADDRESS SEARCH and will have to enter
that address manually. If the capacitor's address is too long to be
held in full on the taxpayer record, you will have to abbreviate
that address. That abbreviation will appear on printed output.
There is no provision to issue correspondence manually
using the full, unabbreviated, form of the address.
Before you enter an abbreviated capacitor address on the
taxpayer record, ensure that the capacitor has agreed to the
abbreviated address.
You should also consider making a note of the full capacitor
address and the date of the agreed abbreviation in COP E-NOTES.
Capacitor address history
Any changes to a capacitor address will result in an historical
record being created.
Historical capacitor address details and the date those
details were made historical can be viewed in TBS Function VIEW
CAPACITOR HISTORY.
