PAYE101020 - taxpayer records: view COP record: COP function TF

Function TF (Taxpayer Full printout) is used to get a complete printout of the taxpayer's record. Anyone with the appropriate access can use this function.

Keep use of COP Function TF to a minimum. You can get all the information on the printout using other COP functions such as Coding History (Function CH) or Clearance Summary (Function CS).

Use COP Function TF to get a paper printout showing the complete content of a taxpayer's record when

• The taxpayer's file has been lost and is being reconstructed
• Is being submitted to Head Office
• Is being sent on loan to another Processing Office to conduct an interview
• The taxpayer has made an application under the Data Protection Act
• The taxpayer's COP record is to be deleted and a printout is deemed necessary by the Deletion Officer

You may, in the following exceptional circumstances, get an incomplete printout. Where

• The number of unprocessed transactions shown in an advisory message at the top of the screen exceeds the number for which details are shown on the printout
• The advisory message REPT O/S is shown

But

• No details of the unprocessed repayment are shown on the printout

Resolve the discrepancy by repeating the function the next day.

Formats

There are 2 formats including Prime Format in this Function. They are

• Prime Format – used to start the transaction
• Format 1 – used to request a printout of the taxpayer’s record

For information on how to use the function select ‘COP System Help’ in the left bar.