Forms

Alphanumeric
Numeric
Types Of Award Notice

Alphanumeric

Form Number	Description
ADD4	Access to DWP Data (ADD) system test check record
AT37	Form used to lodge an appeal with the tribunal
BF56	Form used to record details of an appointee and the reason(s) why an appointee is required
BF57	This form is sent to the appointee to confirm their appointment on behalf of the claimant. It also includes important information in Part 3, covering termination of the arrangement of the appointment. It is headed 'If you have been appointed by the Secretary of State (appointees only)'
CA8288	Customer Validation Unit (CVU) referral form
DCI1(TC)	Form used when a tax credits claimant requires a NINO allocating. This form is sent to DWP so they can start NINO allocation process
IR37	Booklet explaining the employer funding appeals procedure
JCP/RPT020	This is a form used by JCP when a payment is received form a customer. The form is used to document the details of the claimant & the payment
LFC TC603D	An Annual Declaration form asking The claimant to complete their income / benefits details and to indicate any changes of circumstances for one tax year at a time
LFC TC603R	An Annual Review form showing A calculation and the payments schedule of an award for the previous year
LT203C	Notification to the tribunal that the claimant has withdrawn the appeal
P9D	Form used by an employer to give details of all expenses and the cash equivalent of any benefits provided to employees who earns less than £8500
P11D	Form used by an employer to give details of all expenses and the cash equivalent of any benefits provided by them to certain types of employees, or their families, dependants and guests
P35	Employer’s annual return
P45	Four part form used by an employer to indicate an individual’s pay and tax leaving details
P60	Certificate of pay and tax details
P60U	Form issued by Department for Works and Pensions at the end of the tax year to notify somebody in receipt of JSA or ESA of their total taxable income including JSA or ESA for the tax year
PNC R1	Locally generated non-conformance report to record discrepancies with valuable items
PRR3	Locally generated form for registered / recorded and special delivery post
R92 TC	Three part form used to request a manual giro
TAS1	Appeal enquiry form
TC33NTC	Form used for recovering overpayments
TC37NTC	Tax credits debt amendment form. This form is used to amend details that have been provided on form TC33
TC63	Form to record valuable items on
TC100	HO fax cover for requesting confirmation of Immigration Status from the Home Office
TC116	Form to request a scanned image of a tax credits claim form
TC154	Letter sent to the claimant explaining that their claim cannot be processed, as they do not have a NINO. The letter explains that the claimant’s details have been sent to their local Jobcentre Plus / Social Security office. The office will contact the claimant to arrange an appointment so that a National Insurance number can be allocated, if appropriate.
TC228	Form sent to a potential appointee to clarify why an appointee is needed
TC241	GIRO declaration form
TC600	Tax credit claim form and supporting notes
TC600a	Tax Credit claim Form Additional Pages The Tax Credit Claim Form Additional Pages are sent out with the claim for. They are completed by the claimant where there are more than two children in the household or there is more than one childcare provider
TC603D	An Annual Declaration form asking The claimant to complete their income / benefits details and to indicate any changes of circumstances for one tax year at a time
TC603D2	Annual Declaration issued when the claimant is required to confirm their actual income for PY-1 as well as confirming their income for PY
TC603R	An Annual Review form showing A calculation and the payments schedule of an award for the previous year
TC606	A reminder notice
TC606 (MAN)	A manual reminder notice
TC607	The Statement Of Account The Statement of Account is sent to claimants whose entitlement to tax credits has ceased. It advises claimants of the decision to terminate their award and summarises the total payments or overpayment for the tax credit year
TC609	A computerised letter providing three options A request for further information A reminder Returning a claim form
TC610 Notice to Pay	This letter is Sent to a claimant who has an overpayment of tax credits but has no continuing award It instructs them to repay the overpaid tax credits within 30 days It contains a payment slip which claimants should use when making their repayment
TC618	To return an unsigned award notice to the claimant for signature
TC620	Tax credits appeal acknowledgement
TC621	Letter to the claimant requesting further information about their tax credits appeal
TC622	Tax credits appeal outcome
TC623	Form that is completed by the claimant to enable them to appeal against their tax credits notice
TC628	Opening letter
TC630	A formal information notice issued to a claimant or their personal acting body
TC631	Closing letter
TC632	Closing letter for pre award examinations - Formal Notice
TC633	An informal notice issued to a third party
TC645	This is a Personal Invitation Document (PID) which is required by the claimant to open a Post Office® card account
TC646	General purpose form used during rapid data capture to Return correspondence to the claimant Notify the claimant that the claim has been passed received Request information from the claimant
TC647	An award calculation notice
TC648	General purpose form used to Record information and action taken Refer information, documents and responsibility to another office or part of the same office
TC649A	Form used to notify a change of circumstances either To the Child Benefit Office Or From the Child Benefit Office
TC652	A computerised letter providing two options A request to clarify incorrect or incomplete bank account details A request for employer and PAYE reference number details
TC654	A computerised letter to confirm the residency status of the claimant
TC655	A computerised letter providing two options A request to confirm a child’s details A request for additional information when it needs to be confirmed if the same child or different children appear in more than one award
TC656	A computerised letter requesting additional information to clarify why the same child appears in more than one award
TC657	A computerised letter providing two options A request to ask for a claimant’s personal details when a claimant needs to be traced A request to clarify a claimant’s personal details following a claimant in more than one award verification failure
TC659	A computerised letter providing two options A request to clarify why the claimant has been included as a young person in a different award A request to clarify why the same claimant has appeared in more than one award
TC660	A computerised letter to clarify why a young person has been included as a claimant in a different award
TC664	Form used to record change of circumstances and obtain signatures
TC664 (IREC)	Form used to record change of circumstances and obtain signatures
TC666	Form that is sent to the Local or General Registrar to issue a replacement birth certificate to the claimant
TC668	A computerised letter to request the PAYE reference number from the employer
TC669	A form used to Refer correspondence for sensitive cases to the responsible Management Unit (MU) Notify the responsible MU of an attempt to access a computer record for a sensitive case
TC675	To advise the claimant that their claim will be put into payment provisionally
TC676	Closing letter for discrepancy cases
TC677	Opening letter for giro offence cases
TC678	Closing letter for giro offence cases
TC679	Post award formal examination closing letter
TC680	Post award in formal examination closing letter
TC681	General purpose form used to refer cases and information to other Inland Revenue offices
TC682	A computerised letter Providing the claimant with information about their foreign bank account And To ask the claimant to complete the mandate form TC683
TC683	A computerised letter to ask the claimant to Confirm their foreign bank account details And to Provide a sample of a cancelled cheque
TC684	A computerised letter to ask the claimant’s bank or building society to Return the payment of tax credits Or Transfer the payment in to the claimant’s account
TC685	A computerised letter to ask the account holder to repay the payment of tax credits
TC686	A computerised letter to trace a BACS payment of tax credits
TC687	General referral form sent to Bank Liaison Team
TC689	Authority for an intermediary to act on behalf of a claimant
TC691	A computerised letter to Inform the claimant that due to their temporary absence from the UK their award will end And where appropriate Invite a fresh claim
TC700	Notification to an employer telling them to start paying tax credits
TC700 (Man)	Manual version of a notification to an employer telling them to start paying tax credits
TC701	Notification to an employer telling them that an amendment has been made to the daily rate of a tax credit award that they are responsible for paying
TC701 (Man)	Manual version of a notification to an employer telling them that an amendment has been made to the daily rate of a tax credit award that they are responsible for paying
TC702	Notification to an employer telling them to stop paying tax credits
TC702 (Man)	Manual version of a notification to an employer telling them to stop paying tax credits
TC703	Notification to an employer confirming an agreed date for them to stop paying tax credits
TC703 (Man)	Manual version of a notification to an employer confirming an agreed date for them to stop paying tax credits
TC704	Notification to an employer telling them to restart paying tax credits
TC704 (Man)	Manual version of a notification to an employer telling them to restart paying tax credits
TC711	Form used by employers to apply for funding
TC712	Form issued to an employer where the amount of funding has been calculated
TC716	Form issued to an employer to allow their funding application to be renewed
TC717	Form used by an employer to notify changes of circumstance to the original funding claim
TC718	Notification issued when a reallocation has been made
TC803a	Form used for the referral of additional compliance information where the case is open
TC803b	Form used for the referral of additional compliance information where the case is closed
TC821	Form issued to confirm the correct address details of the ex-partner
TC822	Decisions that cannot be appealed against
TC823	Form issued to claimant when finalisation taken place, therefore HM Revenue & Customs unable to accept late information
TC829	Form issued to obtain information that was missing from the Annual Declaration
TC835	Form used to tell the claimant of the issue of a cashcheque
TC836	A Childcare Provider (CCPr) checking letter
TC837	A reminder letter for form TC836
TC840	A mailshot issued to prompt claimants to confirm personal circumstances as part of the renewal process
TC845	Form used to tell the claimant that their claim cannot be backdated
TC845A	Form used to tell the claimant that their claim cannot be backdated, where the request relates to an earlier claim the claimant stated they made, but we have no record of it
TC846	A form for claimants to complete when disputing an overpayment
TC829R	Reminder for form TC829
TC848a and TC848b	General request for further information from a claimant in the authorisation of an agent or intermediary
TC849	Form to request claimant's estimated CY income
TC859A	To inform the claimant of a partial remission of an overpayment
TC859B	To inform the claimant of a fully remitted overpayment. This is where the overpayment has been entirely caused by an official error
TC859C	To inform the claimant that the overpayment is recoverable. And to provide an explanation of why the overpayment occurred. This is where the overpayment was due to an official error, but it was reasonable for the claimant to have noticed their payments were incorrect
TC863	Form for Enquiry Centre use only. For the claimant(s) to sign when they have not signed an award notice
TC865	Notification to claimant that their claim has been withdrawn
TC868	Letter issued to inform claimants when TCO have adjusted their payments after a hardship claim This letter tells the claimant that regular system payments have been adjusted and that a new award notice will be issued showing the revised amounts
TC869	Letter issued to inform claimants when TCO are not going to adjust their payments after a hardship claim
TC870	Letter issued to a claimant when a first claim for secondary hardship is made and there is no supplementary evidence to support any additional assistance
TC871	Referral form used to pass information to Debt Management and Banking Service to consider secondary hardship
TC872	Letter issued to inform claimants when TCO have adjusted payments after a secondary harship claim This letter tells the claimant that If regular system payments have been adjusted, a new award notice will be issued showing the revised amounts Or If additional system payments cannot be made (in cross year recovery only cases) the amount of regular additional payments that will be paid
TC873	Letter issued to inform the claimant that a claim for secondary hardship has been rejected after investigation by Debt Management and Banking Services
TC880A	A letter advising the claimant that their bankruptcy order was made before the decision on their finalised award was made. Therefore recovery of the overpayment will continue
TC880B	A letter advising the claimant that even though they have been declared bankrupt, because their partner has not been included in the bankruptcy and as they are both liable, the overpayment will still be recovered
TC880C	A letter advising the claimant that because of the bankruptcy, the overpayment will no longer be recovered
TC883	To inform the claimant that the full amount of the overpayment is recoverable as it is not due to official error, and to provide an explanation of why the overpayment occurred
TC886	Letter issued to inform claimants when a one off backdated hardship payment is to be made
TC908	Form sent to the claimant to request a NINO where this has not previously been provided
TC909	Form sent to the claimant to request further information on their change of circumstances when a dispute has been received
TC912	Form sent to DWP asking them to appoint an appointee
TC913	Form sent to the claimant to request further information when correspondence has been received enquiring into the dispute, but the dispute has not been received
TC915A	Form sent to the claimant when a form TC859C has already been sent, but at review the decision has been upheld and the overpayment remains recoverable
TC915B	Form sent to the claimant when a form TC883 has already been sent, but at review the decision has been upheld and the overpayment remains recoverable
TC915C	Form sent to the claimant who has previously had a review of their overpayment, has asked for a further review but has failed to supply any additional information to support this and the overpayment remains recoverable. Form tells the claimant as they have not provided any additional evidence we cannot look at the Overpayment again
TC916	Form sent to the claimant when a form TC859C or form TC883 has already been sent, additional information has been received, but at review this information has not changed the original decision and the overpayment remains recoverable
TC921	Form sent to the claimant when the decision has changed at review, the overpayment was entirely caused by an official error and it has been fully remitted
TC935	Form sent to claimant(s) to inform them that a four week run on for WTC has been authorised
TC944	Form sent to claimant following a family break-up during the renewal period, to remind them that both Annual Review forms need to be returned
TC980	Letter to the Isle of Man or Channel Islands resident to inform them of the reason why their payments of tax credits has ceased
TC1006	Form sent to claimant(s) to inform them that the four week run on for WTC has been revised following finalisation of their award
WTC / AP	How to appeal against a tax credits decision or award

Numeric

116	A form sent to Heywood Stores to retrieve a paper claim form which has been stored remotely
246	A form sent to Heywood Stores to retrieve a paper claim form which has been stored remotely, where the issue of a form 116 has failed to retrieve the claim
940	Used by the Accounts Office (AO) to ask the local Processing Office to list an appeal against a funding claim decision for hearing by the General Commissioners
941	Issued by the Processing Office to the AO to Acknowledge receipt of a form 940 And Advise the AO of the details of the meeting at which the appeal will be heard

Types Of Award Notice

Form number	Type Of Award Notice	Reason For Issue
TC602 (A)	Initial Current Year	Issued for the CY award where a new claim is received
TC602 (B)	Initial Previous Year	Issued for the PY award where a new claim has been processed after 5th April which is subsequently backdated into the previous year
TC602 (C)	Current Year Amended	Issued for the CY award where a change of circumstances or payment only change has been applied and the award is not in the renewal period
TC602 (D)	Current Year Provisional	Issued during the renewal period for the CY award where either A change of circumstances (or a payment only change) Or The Annual Declaration Has been processed affecting the CY provisional award but we do not yet have all the information required to finalise the PY claim and renew the CY claim There is no right of appeal against the information contained in this type of notice as a final decision has not been made on the claim
TC602 (E)	Previous Year finalised using actual income	Issued for the PY award when the PY award has been finalised using actual income figures
TC602 (F)	Previous Year finalised using estimated income as actual	Issued for the PY award after 2nd Specified date where the award was previously finalised using estimated income figures and the actual income figures have not been supplied
TC602 (G)	Previous Year finalised using estimated income	Issued for the PY award when the PY award has been finalised using estimated income figures There is no right of appeal against the information contained in this type of notice as the income figures are estimated
TC602 (H)	Previous Year finalised using function Manage Finalisation	Issued for the PY award when the PY claim has been finalised by an operator using the function Manage Finalisation. The award may be finalised using estimated or actual income figures
TC602 (J)	Statement Like an Award Notice (SLAN)	A statement of information issued during the renewal period for the PY award where either A change of circumstances (or a payment only change) Or The Annual Declaration Has been processed affecting the PY claim but we do not yet have all the information required to finalise the PY claim There is no right of appeal against the information contained in this type of notice as a final decision has not been made on the claim.
TC603X	Manual award notice	Used by the Mismatch Team working on renewals
NOTE:	During the renewal period the processing of a change of circumstances or the annual declaration will result in the claimant receiving the relevant types of notice for both PY & CY awards where the change affects both award periods and CY is continuing. For example, TC602 (J) & TC602 (D) or TC602 (E) & TC602 (A)

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