INCHP05000 - Accounting
General procedures
Since June 2003 all accounting functions have been performed centrally in Southend.
Entry processing procedures
Procedures 9 at INCHP11180 and Procedure 10 at INCHP11200 give details of the action to be taken at the National Clearance Hub with immediate and deferment accounting facilities. These procedures will have to be adapted as necessary where warehousing entries are involved (see Procedure 27 at INCHP11540).
After satisfactory processing of the entry at the National Clearance Hub, goods may be released provided that charges have been deferred (and the deferment account has not been inhibited.
A-3 (Duty Deferment Accounting in CHIEF)(including FAS)
Release is requested against a standing deposit, made in the name of the importer or agent, or guarantee completion of reverse of Control and Accounting Document (C90).
Accounting input made at another location
If accounting details have to be input at another location the C90 must be sent there in a form and manner that best suits local circumstances. Whatever system is adopted it is important to show clearly all actions taken on the C90, so that there can be no doubt if and when payment has been deferred.
Miscellaneous Cash Deposits (MCD) entries
For immediate payment deposits follow Procedure 10. For deferred MCD. Follow guidance A-3.
The MCD numbering ranges to be used are set out in Appendix D paragraph 2(a) (i) Duty Deferment Accounting refers.
Unidentified cheques are placed in MCD account while investigations are carried to find out where monies belong. When information required has been identified the entry is removed from MCD account and brought to account where it belongs.
Correction of the deferment guarantee data
Guidance A-3 refers.
Total accounting procedures
A-3 Duty Deferment Accounting
A5-2 Cash Accounting in CHIEF (including FAS)
Accounting reports
Accounting reports are produced by CHIEF from details input to the computer. Copies should be available to the Accounting function at intervals shown in CHIEF User Guide USM 250. If the reports are not received duplicates must be requested within 7 working days of the date due or they will be irretrievable.
List of dutiable entries not brought to account
An original and a duplicate copy of the list are to be prepared by the bookkeeper.
After completion, copies of the list are to be processed as follows:
- The original copy is to be sent to the HO who will arrange for the list to be examined urgently by Query, Deposit Seat, Hold or Cashier as appropriate. Column 5 is to be noted with the reason for delay in accounting. On return of the form the Senior Officer is to investigating any entries not located. Other than in exceptional circumstances (which are to be recorded) this investigate is not to be delegated. Following investigations the lists are to be kept by the senior officer.
- The duplicate copy is to be retained by the bookkeeper with the monthly record sheets (2 copies) for continued notes in column 5 with the date brought to account. Any outstanding entry on this list when the next monthly list is prepared is to be included in entry no / date order on the new list and column 4 noted on the old list. The new list is to be forwarded to Accounting (write offs).
