When the file is received in Compliance Group, the appropriate
E1 will check the Calendar of Grants and ALF to see if there is any
trace of the Reversioner.
If a record exists the file will be ordered, and on receipt
of the file it should be sent to the nominated Compliance Group
caseworker. These files should be cross -referenced on ALF by FACET
(this can be done by sending a memo without the file).
If there is no trace of the Reversioner on ALF, you should
check to see if the name and address are shown on the BT Phone
disk. If a record exists, it would suggest that the Reversioner is
still alive and you should BU the case accordingly. If no record is
found, then fill in the Future Claim Rev 8a, using details from any
previous Rev 8a, confirming the solicitor’s address/DX in the
Waterstones Directory.
Print three copies of the Rev 8a. Stamp one with “
copy for retention” and send it with a
signed copy to the solicitors. Attach a third copy to the file
cover and BU for two months.
If no response from the parties after two months, send a
reminder with a copy of the original Rev 8a, put a copy of the
reminder on the on file and BU for a further month. If still no
response after the month, refer the file to the nominated
caseworker.
(This text has been withheld because of exemptions in the
Freedom of Information Act 2000)
If the parties state that the Reversioner is not alive, they
should provide a date of death. If so, please check ALF for the
existence of a file, and order the same. Link this file with the
original and send both to the nominated caseworker. If a file
cannot be found in respect of the deceased, then still send the
main file to the nominated caseworker.
If the Rev 8a enquiry is returned undelivered, then it may be
necessary to try and trace the parties.
Please look through the file for the latest correspondence
from the parties. This should show a list of partners and members
of any solicitors/accountants. Check the last named solicitor
against the Waterstones Solicitor’s and Barrister’s
Directory. These names, will be found under the section
‘Individual Solicitors, London and County A-Z.’ This
will show the present company the solicitor is with. Check some of
the other solicitors’ listed on the file correspondence, and
if they are too with the other firm, it is likely that they have
merged. Note their telephone number and call to enquire whether or
not the company has merged/taken over with this new firm.
The telephone disk may also be of assistance in this regard,
otherwise you can telephone the Law Society on 020 7242 1222, or
the Institute of Chartered Accountants for England and Wales,
Registration Department on 020 7920 8100
If all else fails refer the cases to the nominated
caseworker, especially if you have insufficient information to
complete the Rev 8a.
