If the issue of a stop notice is considered to be appropriate
you should first ascertain that the holding(s) remain in the hands
of the taxpayer.
For each company, an enquiry is sent to the company secretary for the numbers of the share certificates.
The addresses of quoted company registered offices can be found in the Stock Exchange Year Book or in Shares and Assets Valuation (SAV) Library. SAV should be asked to provide the present addresses of the registered offices of unquoted companies. If the unquoted companies are in Scotland, enquires should be made of IHT Edinburgh.
A similar enquiry may be made to the Bank of England but they may reply that they are unable to supply the information. It is usually better to obtain the deceased’s tax papers (or the Trust Folder for a settled fund) which may contain interest warrant counterfoils that should provide the necessary details.
When details have been obtained, a memo to Solicitor’s Office should request that a stop notice be placed on the shares. Solicitor’s Office will prepare an Affidavit (and Notice) for swearing by the Debt Management & Banking B2. This will then be served on the company by Solicitor’s Office.
As soon as IHT is advised of service, you must inform the taxpayer and/or their agents.