IHTM03115 - What is recorded on Forms 400 and 401: Status

The ‘O’ in the status box on the file cover is pre-printed. When you first see the file you should mark this box ‘O(A)’ and date and initial this. ‘O’(A)’ stands for open and active. When you close the file (IHTM39041) you will need to note the new file status in this box using the relevant marking (IHTM39002). You should initial and date the change. Registry staff will then change the status of the file on ALF (IHTM03291).

If you have to re-open the file the file status should be changed to ‘O(A)’ again, and so on.