HMWARE15020 - Educational visits: What should I do on an educational visit?

Pre-visit action

• Confirm the warehousekeeper and warehouse details on DTR and SEED
• Advise other interested parties of your visit.
• Visit Plan
• Confirm the position of the person who completes the return.
• Establish how the return is completed and examine the build up of documents.

Visit action

• Confirm the warehouse business/ trading activities (eg does it still meet any required throughput criteria?)
• Confirm the legal entity of the trader
• Ask to speak to the person who has signed the return.
• Examine all the associated paper work (including stock records, AADs, W8s and any alternative receipt/delivery documents)
• Ensure the warehousekeeper is aware of the legal requirement to complete and submit Form W1
• Uplift any outstanding returns or late returns during your visit
• Ensure the warehousekeeper is aware/complying with his record keeping requirements
• Ensure the warehousekeeper is aware of the new civil penalty regime and how it works
• Address any queries the warehousekeeper may have in relation to the return
• Issue the latest editions of the relevant Public Notices to the warehousekeeper and record their issue
• Complete Form EX465B (visit report)

Post visit action

• Send any amended or uplifted returns to NWRC for processing.
• Issue assessments for undischarged AADs
• Complete Form EX12 to amend SEED and DTR records where they are incorrect