HMOWTR4100 - Assurance and verification: What should I do once I have completed my assurance visit?

You should record all your findings on form EX465A, which must be accurate and complete. Where you identify changes to register detail, these must be notified on form EX12, which must be returned to the risk manager. The EX12 is used to notify changes to the SEED/DTR databases.

Your report should detail all irregularities found, and specify additional conditions/sanctions imposed, warning letters, civil penalties, assessments issued. Detail of possible sanctions, and when duty becomes due, is contained in HMOWTR7000 to this guide.

You should also liaise, where necessary, with assurance officers responsible for associated companies/suppliers/customers and warehouses, by issuing verifications or by providing information on particular risks identified.

You should also normally confirm your findings, to the trader, in writing. Where you are requesting that the trader complete a certain action, you must make it clear what will happen if the issue is not resolved to our satisfaction.