Certain functions carried out by operators in Officer grade
and above need a higher degree of security, for example, the issue
of payable orders. Some staff are given a badge allowing them to
use such functions at specified VDUs with badgereader keyboards
which can read this security device. In addition they require the
badgereader setting in their profile.
The functions with a higher degree of security requiring
badges are
AU (Set Up User)
RL (Repayment Release List)
IP (Invalidate Password)
TX (Taxpayer Record Deletion)
Each badge has a 5 figure number in the range 00001 to 09999
(original range) and 60000 onward (new range). This unique number
identifies the office or Management Unit and the officer to whom it
is issued. Each badge is allocated to a processing centre (B1, C1
etc) and can not be used outside the region relating to that
processing centre.
Strict control must be exercised over the issue of badges
because no more than thirty badges are given to a office or
Management Unit. When badges are allocated to users, removed from
users or lost or destroyed, you must always update the
establishment file.
The establishment file must be held in a secure place and
kept up to date at all times.
Badges are essential. There must always be at least two badge
holding officers, with access to functions AU, AX and IP as a
minimum, in the office or Management Unit. When one is absent a
deputy must be appointed, in advance if possible. If a badgeholder
leaves the office the badge must be removed from them and
reallocated before the date of leaving.
New and replacement badges should be requested via E-mail
from
OCC-LSS(ASPIRE) with your full
name and address and relevant office number and MU. Spare badges
that are no longer required should be returned double enveloped to
OCC-LSS
B301 Boyd House
I Lawn Central
Shropshire TF3 4HQ.
