EEPM1620 - Workflow Management Work Items: Scheme Level Validation Errors - ECON

The table below provides a quick reference guide to the main actions required to process this Work Item

Action	Reference
Obtain Employers Annual Scheme (EAS) Number	Step 1
Is the Employer a Centrally Paid Employer?	Step 2
Centrally Paid Employers	Step 3
Access NIRS2 Work Management	Step 5
Fastpath to Employers Application to trace for ECON	Step 6
Trace the ECON using NIRS2 Person Application	Step 8
Trace the ECON using NIRS2 Contracted Out Employer Application	Step 10
Trace the ECON using the Benefit Scheme Provider Application using the SCON	Step 12
No Trace of the ECON using NIRS2	Step 14
Response received from Employer or DLO	Step 16
ECON traced using NIRS2	Step 17
Response received from Employer or DLO	Step 19
Update NIRS2 with correct ECON	Step 20
Update NIRS2 that no ECON should be recorded	Step 21
Expired BF	Steps 23 - 31

Step 1 - Obtain Employers Annual Scheme (EAS) Number

• Further action throughout this Work Item is dependent on the EAS Number
• Within the Workflow Management Work Item screen this is referred to as NIRS Error Ref
• Make a note of this number for later use
• Within the Workflow Management Window also make a note of any details of the Employers Name and Address
• You will now need to access NIRS2 to clear the Work Item

Step 2 - Is the Employer a Centrally Paid Employer?

• On receipt of a Scheme Level Validation Work Item check the Employers Reference to see if the Tax District is 940 or 948.
• If the Tax District ref is 940 or 948 check the Centrally Paid Schemes list held on the Desktop.
• If the Employer is Centrally Paid follow Step 3
• If the Employer is not Centrally Paid follow Step 5

Step 3 - Centrally Paid Employers

• If the Emp Ref is held on the list E-mail the details of the case to Central Payment Section
• E-mail address is Central Accounts, Section (NICO Contributor 4)
• The E-mail should include the Employers Reference and the Employer name.

Step 4 - Record Actions and BF

• All actions undertaken in the Workflow Management system must be recorded
• ‘Access’ the Take Action section of the Work Item
• From the TAKE ACTION box ‘Select’ BFItem from the Drop Down List and ‘Click’ on the [Add] button
• ‘Enter’ 56 days in the 'BF Days' box
• In the 'Enter Required Information' box ‘Select’ Refer to Central Payments from the Actions Field
• Any Additional information can be recorded in the 'Actions Text' box
• ‘Click’ on the [Submit] button, you will be presented with a Confirmation Window
• To complete the action ‘Click’ on the [X] button at the top right of the Window
• ‘Select’ the [Get Next Item] button to continue to the next Work Item

Step 5 - Access NIRS2 Work Management

• From the Desktop ‘Double Click’ on the Work Management Icon
• ‘Select’ Resource Group 81113263 from the Resource Group Selection Window and ‘Click’ on OK
• From the Work Item List Window, on the Menu Bar ‘Click‘ File and ‘Select’ Open MPPC Work Items
• ‘Select’ PAYE SCHEME from the Drop Down List on the Account Key field and ‘Enter’ the Employers Annual Scheme Number in the next field and ‘Click’ on OK
• The Work Item List Window will be displayed containing all of the MPPC Work Items appropriate to the Employers Annual Scheme number previously entered
• ‘Double Click’ on 96425

Step 6 - Fastpath to Employers Application to trace for ECON

• On the Menu Bar ‘Click’ Options and ‘Select’ Action, this will take you to the Employer Application Scheme Details Window
• ‘Tab’ along to the Employer List and Selection Details Window
• ‘Enter’ the Employers Tax District in the Tax District No. field and ‘Enter’ the PAYE Number in the PAYE No. field
• On the Menu Bar ‘Click’ Options and ‘Select’ Build List
• ‘Tab’ along to the Scheme List Window. This will show a list of schemes submitted by the Employers for previous Tax Years
• Highlight the previous Tax Year on the list and ‘Double Click’, this will take you back to the Scheme Details Window for that Tax Year
• The ECON field is shown in the Employer Details frame of the Window
• The Supplied Employer Address Frame should show details of the Employers Name and Address

Step 7 - Is the ECON Traced?

• If YES follow Step 17
• If NO follow Step 8

Step 8 - Trace the ECON using NIRS2 Person Application

• You can also check for an ECON in the Person Application
• ‘Tab’ to the Contribution List Window to build a list of Employees
• ‘Click’ on Posted Contributions
• ‘Click’ on Ledger Range and from the Drop Down List ‘Click’ on the first Range of Ledgers
• On the Menu Bar ‘Click’ Options and ‘Select’ Build List
• Once the List is available, highlight the first employee
• On the Menu Bar ‘Click’ Options and ‘Select’ Fastpath to Class 1 Contributions Window (within Person Application)
• This takes you to the Supplied Class 1 Contributions Window
• ‘Click’ on the Tax Year Contributions Folder where the ECON may be recorded for a previous Tax Year

Step 9 - Is the ECON Traced?

• If YES follow Step 17
• If NO follow Step 10

Step 10 Trace the ECON using NIRS2 Contracted Out Employer Application

• From the Desktop ‘Double Click’ on the CO Employer Application Icon, this will take you to the Summary Window
• Input the Employers Name and Address in the appropriate fields
• On the Menu Bar ‘Click’ Options and ‘Select’ Build List
• ‘Double Click’ on an entry on the list and this will take you to the Details Window
• The ECON field is shown in the ECON Details frame of the Window

Step 11 - Is the ECON Traced?

• If YES follow Step 17
• If NO follow Step 12

Step 12 - Trace the ECON using the Benefit Scheme Provider Application using the SCON

• You can check for a SCON in the Person Application
• ‘Tab’ to the Contribution List Window to build a list of Employees
• ‘Click’ on Posted Contributions
• ‘Click’ on Ledger Range and from the Drop Down List click on the first Range of Ledgers
• On the Menu Bar ‘Click’ Options and ‘Select’ Build List
• Once the List is available, highlight the first employee
• On the Menu Bar ‘Click’ Options and ‘Select’ Fastpath to Class 1 Contributions Window (within Person Application)
• This takes you to the Supplied Class 1 Contributions Window
• ‘Double Click’ on the Contribution line in the Contribution Details Frame
• The Individual Supplied Class 1 Contributions Window will be shown
• If the SCON is present it will be shown in the SCON field
• Note the SCON
• From the Desktop ‘Double Click’ on the Benefit Scheme Provider Application Icon
• This will take you to the Summary Window
• Input the SCON in the ASCN/SCON field
• On the Menu Bar ‘Click’ Options and ‘Select’ Build List
• ‘Tab’ to the CO Employers Window where the ECON will be displayed

Alternatively if you already know the SCON

• ‘Click’ on the Benefits tab
• Then ‘Click’ on NI Benefits folder
• On the Menu Bar ‘Click’ Options and ‘Select’ Fastpath to COEG
• This will display the Scheme Membership Summary page. If a SCON is shown access Benefit Scheme Provider Application
• From the Desktop ‘Double Click’ on the Benefit Scheme Provider Application Icon
• This will take you to the Summary Window
• Input the SCON in the ASCN/SCON field
• On the Menu Bar ‘Click’ Options and ‘Select’ Build List
• ‘Tab’ to the CO Employers Window where the ECON will be displayed

Step 13 - Is the ECON Traced?

• If YES follow Step 17
• If NO follow Step 14

Step 14 - No Trace of the ECON using NIRS2

• Contact Employer to request details of ECON
• Issue Letter CEPTL005 to the Employer

• BF for 4 weeks for response from the Employer

Step 15 - Record Actions and BF for Response from Employer with details of ECON

• All actions undertaken in the Workflow Management system must be recorded
• ‘Access’ the Take Action section of the Work Item
• From the TAKE ACTION box ‘Select’ BFItem from the Drop Down List and ‘Click’ on the [Add] button
• ‘Enter’ 28 days in the 'BF Days' box
• In the Enter Required Information box ‘Select’ Request ECON info from ER from the Actions Field
• Any additional information can be recorded in the 'Actions Text' box
• ‘Click’ on the [Submit] button, you will be presented with a Confirmation Window
• To complete the action ‘Click’ the [X] button at the top of the Window
• ‘Select’ the [Get Next Item] button to continue to the next Work Item

Step 16 - Response received from Employer or DLO

• If the Employer confirms that they have no further information or letter is returned DLO, follow Step 29
• If the Employer provides further information, attempt to trace ECON by following Steps 6-13 and if traced, follow Step 17. If a trace still cannot be made, follow Step 29

Step 17 - ECON traced using NIRS2

• Contact the Employer to confirm that the traced ECON is correct
• Issue Letter CEPTL005 to the Employer

• BF for 4 weeks for response from the Employer

Step 18 - Record Actions and BF for Response from Employer

• All actions undertaken in the Workflow Management system must be recorded
• ‘Access’ the Take Action section of the Work Item
• From the TAKE ACTION box ‘Select’ BFItem from the Drop Down List and ‘Click’ on the [Add] button
• ‘Enter’ 28 days in the 'BF Days' box
• In the Enter Required Information box ‘Select’ Confirm ECON is correct from the Actions Field
• ‘Enter’ the traced ECON and any additional information in the 'Actions Text' box
• ‘Click’ on the [Submit] button, you will be presented with a Confirmation Window
• To complete the action ‘Click’ the [X] button at the top of the Window
• ‘Select’ the [Get Next Item] button to continue to the next Work Item

Step 19 - Response received from Employer or DLO

• Access Workflow Management system and use search facility to trace appropriate Work Item
• If the Employer replies and gives details of a different ECON you should follow Step 20. NB If during validation the ECON is rejected repeat Step 14.
• If the Employer replies confirming that the Number traced is correct follow Step 20
• If the Employer replies confirming that there should not be an ECON as Contracted out categories were incorrectly recorded follow Step 21
• If the Employer replies that they cannot confirm the traced ECON as they have no further information, follow Step 29
• If letter is returned DLO, follow Step 20.

Step 20 - Update NIRS2 with correct ECON

• Access the NIRS2 Work Management Application by ‘Double Clicking’ on the Work Management Icon on the Desktop
• ‘Select’ Resource Group 81113263 from the Resource Group Selection Window and ‘Click’ on OK
• From within the Work Item List Window on the Menu Bar ‘Click’ File and ‘Select’ Open MPPC Work Items
• ‘Select’ PAYE SCHEME from the Drop Down List on the Account Key field and ‘Enter’ the Employers Annual Scheme Number in the next field and ‘Click’ on OK
• The Work Item List Window will be displayed containing all of the MPPC Work Items appropriate to the Employers Annual Scheme number previously entered
• ‘Double Click’ on 96425
• On the Menu Bar ‘Click’ Options and ‘Select’ Action, this will take you to the Employer Application Scheme Details Window
• In the Employer Details frame, amend the ECON in the ECON Field
• On the Menu Bar ‘Click’ Options and ‘Select’ Update Scheme Details
• This action will automatically update all other associated P14s and will close the NIRS2 Work Item
• Follow Step 22 but do not complete any additional information in Actions Text box.

Step 21- Update NIRS2 that no ECON should be recorded

• Access the NIRS2 Work Management Application by ‘Double Clicking’ on the Work Management Icon on the Desktop
• ‘Select’ Resource Group 81113263 from the Resource Group Selection Window and ‘Click’ on OK
• From within the Work Item List Window on the Menu Bar ‘Click’ File and ‘Select’ Open MPPC Work Items
• ‘Select’ PAYE SCHEME from the Drop Down List on the Account Key field and ‘Enter’ the Employers Annual Scheme Number in the next field and ‘Click’ on OK
• The Work Item List Window will be displayed containing all of the MPPC Work Items appropriate to the Employers Annual Scheme number previously entered
• ‘Double Click’ on 96425
• On the Menu Bar ‘Click’ Options and ‘Select’ Action, this will take you to the Employer Application Scheme Details Window
• In the ECON field, the user should enter 'E', then immediately delete the 'E'.
• On the Menu Bar ‘Click’ Options and ‘Select’ Update Scheme Details
• This action will automatically update all other associated P14s and will close the NIRS2 Work Item

Step 22 - Record Actions and Close Work Item

• All actions undertaken in the Workflow Management system must be recorded
• ‘Access‘ the Take Action section of the Work Item
• From the TAKE ACTION box ‘Select’ CompleteItem from the Drop Down List and ’Click’ on the [Add] button
• In the 'Enter Required Information' box ‘Select’ ECON No corrected from the Actions Field
• Insert ‘No ECON required as Contributions not contracted out’ in the 'Actions Text' box
• ‘Click’ on the [Submit] button, you will be presented with a Confirmation Window
• To complete the action ‘Click’ on the [X] at the top right of the Window
• ‘Select’ the [Get Next Item] button to continue to the next Work Item

Expired BF

The actions to take for expired BF will be because of contact with the Employer. Check for any unactioned post. If there is no post follow Step 23. If there is a reply from the Employer follow Step 19.

Step 23 - No response after expiry of first BF

• Has letter been issued to Employer to confirm ECON traced is correct? (from Step 17)
• If YES follow Step 24
• If NO follow Step 26

Step 24 - Update the Employer Application with the ECON traced using NIRS2 and EBS

• Access the NIRS2 Work Management Application by ‘Double Clicking’ on the Work Management Icon on the Desktop
• ‘Select’ Resource Group 81113263 from the Resource Group Selection Window and ‘Click’ on OK
• From within the Work Item List Window, on the Menu Bar ‘Click’ File and ‘Select’ Open MPPC Work Items
• ‘Select’ PAYE SCHEME from the Drop Down List on the Account Key field and ‘Enter’ the Employers Annual Scheme Number in the next field and ‘Click’ on OK
• The Work Item List Window will be displayed containing all of the MPPC Work Items appropriate to the Employers Annual Scheme number previously entered
• ‘Double Click’ on 96425
• On the Menu Bar ‘Click’ Options and ‘Select’ Action, this will take you to the Employer Application Scheme Details Window
• In the Employer Details frame, amend the ECON in the ECON Field
• On the Menu Bar ‘Click’ Options and ‘Select’ Update Scheme Details
• This action will automatically update all other associated P14s and will close the NIRS2 Work Item

Step 25 - Record Actions and Close Work Item

• All actions undertaken in the Workflow Management system must be recorded
• ‘Access‘ the Take Action section of the Work Item
• From the TAKE ACTION box ‘Select’ CompleteItem from the Drop Down List and ’Click’ on the [Add] button
• In the 'Enter Required Information' box ‘Select’ ECON No corrected from the Actions Field
• Insert ‘Employer has not replied to correction letter’ in the 'Actions Text' box
• ‘Click’ on the [Submit] button, you will be presented with a Confirmation Window
• To complete the action ‘Click’ on the [X] at the top right of the Window
• ‘Select’ the [Get Next Item] button to continue to the next Work Item

Step 26 - Has the Employer been contacted twice for further information?

• If NO follow Step 27
• If YES follow Step 28

Step 27 - Employer has been contacted once for further information

• Repeat Step 14

Step 28 - Employer has been contacted twice for further information

• Contact the employer by telephone
• If ECON number supplied by Employer follow Step 19
• If the Employer cannot be contacted or no further information is forthcoming follow Step 29

Step 29 - Refer to NISPI for investigation to confirm whether or not Contracted out Contributions are due from this Employer.

• E-mail the Pensions, CEPT-ECON-Cases (NICO Pensions 1) mailbox with Employers Reference & Employer name

Step 30 - Record Actions and BF for Response from NISPI

• All actions undertaken in the Workflow Management system must be recorded
• ‘Access’ the Take Action section of the Work Item
• From the TAKE ACTION box ‘Select’ BFItem from the Drop Down List and ‘Click’ on the [Add] button
• ‘Enter’ 28 days in the 'BF Days' box
• In the Enter Required Information box ‘Select’ Request ECON info from ER from the Actions Field
• Enter 'Case Referred to NISPI for further investigations' in the 'Actions Text' box
• ‘Click’ on the [Submit] button, you will be presented with a Confirmation Window
• To complete the action ‘Click’ the [X] button at the top of the Window
• ‘Select’ the [Get Next Item] button to continue to the next Work Item

Step 31 - On Receipt of response from NISPI

• If ECON has been traced follow Step 20
• If Contracted Out contributions are not due follow Step 21