DNALC18000 - Specimen authorisation letter – multi-premises user
Dear
Authorisation to control the receipt of - INDUSTRIAL
METHYLATED SPIRITS* TRADE SPECIFIC DENATURED ALCOHOL*
As the identified Head Office the Commissioners of HM Revenue
and Customs authorise:
*Insert Company Name
*Insert Address
To control the receipt of* …… litres per annum of
Industrial Denatured Alcohol for:
*use in the manufacture of any article which in the final
form is entirely free of spirits.
*use in the manufacture of medical, veterinary and
pharmaceutical products for external use only.
*use in the manufacture of any pharmaceutical product or
preparation where no spirits remain in the final product.
*use, where not elsewhere authorised, in the manufacture of
any product which contains spirits but is not, or is not intended
or held out to be, a beverage or an article intended for
consumption.
*use in the manufacture of analytical reagents.
*onward supply to other IDA authorised users in quantities
not exceeding 20 litres, or exported in quantities not exceeding 20
litres at any one time.
*use in any industrial or commercially operated cleaning
process.
*use in small quantities (no greater than 20 litres per
annum) in any specialised hobby or pastime where:
• use of IDA is specified in technical or trade literature; and
• the quantities received are reasonable having regard to the nature of the pursuit involved.
*dispensing on prescription.
*use by, or under the supervision of, qualified persons in
medical, scientific (including photographic) or educational
activities.
*use in the manufacture of any article for
exportation.
* The control of ………Litres per annum of
*Insert specific formulations of Trade Specific Denatured Alcohol
approved.
* Insert approved uses.
Your authorisation number is
DNA:MultiSite/xxxx
Your
DTR number is:
* You must observe the following conditions
- This authorisation covers all premises using IDA/TSDA* within
the legal entity xxxxxxxxxxxxx.
- You must comply with all the relevant provisions of the law and
regulations, and requirements imposed by the Commissioners.
- In addition, as the Head Office, you must retain a list of all
your premises that receive IDA / TSDA, the quantities per annum,
allocated from the total litres you are authorised for, that each
individual premises has been allowed to receive and the designated
use at each of the identified premises. This list must be updated
as changes occur.
- Our officers may visit you and this information must be made
available to them. We may also visit the named sites for audit
purposes. Failure to maintain a list of premises, litres per annum
that they may receive and uses may result in the withdrawal of this
authorisation.
- You should maintain a clear audit trail of all alcohol supplied
to each site. Each site within your organisation is responsible for
security of product, and maintaining records of stock levels and
product usage.
- You must copy this letter to each of your named premises; this
can be used as evidence of authorisation in order to request
IDA/TSDA* from a Distributor.
- You must notify us if you
- cease to trade
- no longer require this authorisation
- change your address or the location of the identified Head
Office.
- change your legal entity e.g. form a new limited company
- change the use of the alcohol if it is not covered by this
authorisation
- require an increase in your authorised quantity.
The Commissioners of HM Revenue and Customs may vary or revoke
this authority at their discretion in the event of misuse or
failure to observe the conditions imposed.
Yours sincerely
Officer of HM Revenue and Customs
National Registration Unit
* Delete / insert as necessary
