DNALC18000 - Specimen authorisation letter – multi-premises user

Dear


Authorisation to control the receipt of - INDUSTRIAL METHYLATED SPIRITS* TRADE SPECIFIC DENATURED ALCOHOL*

As the identified Head Office the Commissioners of HM Revenue and Customs authorise:

*Insert Company Name

*Insert Address


To control the receipt of* …… litres per annum of Industrial Denatured Alcohol for:

*use in the manufacture of any article which in the final form is entirely free of spirits.

*use in the manufacture of medical, veterinary and pharmaceutical products for external use only.

*use in the manufacture of any pharmaceutical product or preparation where no spirits remain in the final product.

*use, where not elsewhere authorised, in the manufacture of any product which contains spirits but is not, or is not intended or held out to be, a beverage or an article intended for consumption.

*use in the manufacture of analytical reagents.

*onward supply to other IDA authorised users in quantities not exceeding 20 litres, or exported in quantities not exceeding 20 litres at any one time.

*use in any industrial or commercially operated cleaning process.

*use in small quantities (no greater than 20 litres per annum) in any specialised hobby or pastime where:

• use of IDA is specified in technical or trade literature; and

• the quantities received are reasonable having regard to the nature of the pursuit involved.

*dispensing on prescription.

*use by, or under the supervision of, qualified persons in medical, scientific (including photographic) or educational activities.

*use in the manufacture of any article for exportation.


* The control of ………Litres per annum of *Insert specific formulations of Trade Specific Denatured Alcohol approved.

* Insert approved uses.


Your authorisation number is DNA:MultiSite/xxxx

Your DTR number is:

* You must observe the following conditions

1. This authorisation covers all premises using IDA/TSDA* within the legal entity xxxxxxxxxxxxx.
   
   
2. You must comply with all the relevant provisions of the law and regulations, and requirements imposed by the Commissioners.
   
   
3. In addition, as the Head Office, you must retain a list of all your premises that receive IDA / TSDA, the quantities per annum, allocated from the total litres you are authorised for, that each individual premises has been allowed to receive and the designated use at each of the identified premises. This list must be updated as changes occur.
   
   
4. Our officers may visit you and this information must be made available to them. We may also visit the named sites for audit purposes. Failure to maintain a list of premises, litres per annum that they may receive and uses may result in the withdrawal of this authorisation.
   
   
5. You should maintain a clear audit trail of all alcohol supplied to each site. Each site within your organisation is responsible for security of product, and maintaining records of stock levels and product usage.
   
   
6. You must copy this letter to each of your named premises; this can be used as evidence of authorisation in order to request IDA/TSDA* from a Distributor.
   
   
7. You must notify us if you

The Commissioners of HM Revenue and Customs may vary or revoke this authority at their discretion in the event of misuse or failure to observe the conditions imposed.


Yours sincerely




Officer of HM Revenue and Customs

National Registration Unit


* Delete / insert as necessary