DMBM615200 - RP checks: Imminent Proceedings list (not Scotland)

If payment is received after you have carried out an RP check it is important that the enforcement proceedings are stopped in time, to avoid public criticism or complaint. The imminent proceedings list enables you to identify those cases quickly and to take immediate action.

Preparing the list

On the day before you propose to begin proceedings, or take any further step in the enforcement proceedings (for example, apply for judgment in court proceedings), the debt management office (DMO) should prepare a list showing

• the debtor's name and address
• the assessment or reference number and
• the amount for which proceedings are being taken.

Number of copies

You should make sufficient copies of the list for:

• the higher debt manager;
• the section leader responsible for the public counter and the IREC
• display in the various sections of your office (including your associated IREC)

The distraint officer may find a copy of the list useful, to help put the cases into order of call. It may also help to record a brief note of the call result.

Displaying the list

You should display the list in a convenient position or positions for easy reference in the office so those officers handling payments or personal calls from the public can see it easily. But always make sure that the general public cannot see any of the copy lists.

Do not forget to take the lists down at the end of the day.