COM45050 - Case records: records work lists: registered office RLS list (RRLS)
This subject is presented as follows
Purpose of the list
There are two versions of the ‘Registered Office RLS’ work list
- Function RRLS is the update version
- Function RLSV is the view only version
How often should the list be reviewed?
Local Management should ensure that the work list is reviewed weekly to pick up new cases added to the List. Active steps should be taken to obtain a new Registered Office address
Who does what?
- A Clerical Caseworker will normally review and control the List, referring the cases and files to a Technical Caseworker for action where necessary.
When are new entries added?
COTAX adds new entries to this work list daily.
Reasons for entry
COTAX enters a case on the 'Registered Office RLS' work list where
- The RLS Signal is set to 'Y' for the Registered Office
Note: The only exception to this is where the company is in liquidation and the liquidator's address is entered as the capacity address
Sorting and filtering options
Before you start to work cases, you may want to sort and filter the work list to make it more manageable. You can do that by using any of the criteria below. The criteria shown in bold are those you may find most useful when filtering the Registered Office RLS List.
- File Number
- Name
- Address
- Arrears?
- BF Date
- BF note
- Company Reg Prefix
- Company Registration Number
- Dormancy end date
- Entry Date
- Intent to strike off
- Output Awaiting Issue
- Reference
The normal next action function
The normal next action function for the 'Registered Office RLS' List is
- ACNA (Amend Company Name / Address)
Notes:
1. |
The Registered Office address must be in the UK and not abroad and should be the address shown as the Registered Office at Companies House. It can be the UK address of a representative for the company but only if that person’s address is notified and registered by the registrar of companies |
2. |
COTAX cannot issue a form CT41G or the reminder if the company’s Registered Office address is RLS. Nor can it issue form CT204. When a new Registered Office address is traced, or the RLS signal is cancelled, you need to consider whether any further action is required for S55 FA 2004 (COM40078) |
Automatic deletion
Cases are automatically deleted from the work list when one of the following actions takes place
- RLS Signal is set to ‘N’
- Company is struck off
- Case is transferred to a new office. The case automatically appears on the new office work list
If there are arrears on a case and there is no registered office or communication address (Word 28KB) COTAX does not issue payment applications and the Debt Management Office cannot take any pursuit action. It is therefore important to find an effective address and enter it on COTAX as soon as possible.
Manual deletion
You can delete cases manually from the list.
For more general information see subject 'Managing Work Lists' (COM140050) in section 'Work Lists: Overview And Management'.
For a list of functions to use in particular situations, see COM45012.
