COM33010 - Background: typical case examples: new company - CT41G returned

A new company is incorporated, and complies with the normal requirement to provide necessary information. The example covers live APs, dormant (Word 28KB) periods and the use of the appropriate COTAX update functions.

The events are numbered chronologically, and identified as follows

  • Business Event - Action taken or arising outside HMRC
  • Automatic Event - Automatic COTAX action within HMRC
  • Procedural Action - Action taken by an operator

Order & Type of Event

Action(s) Taken

1 (Business Event)

Co A Ltd formed and registered with Companies House

2 (Automatic Event)

COTAX record for Co A Ltd set up from information provided by the data feed from Companies House

3 (Automatic Event)

COTAX

  • Assigns UTR number
  • Creates the first AP from the date of incorporation for 12 months
And
  • A second from the day after the end of the above period to the Accounting Reference Date (Word 27KB) 
  • Issues form CT41G for details of company, its directors and intended accounting date

4 (Business Event)

Co A Ltd returns CT41G (Dormant company insert), advising it is dormant with no immediate plans to trade

5 (Procedural Action)

Technical Caseworker uses Function MAPD (Maintain AP Dates) to set a dormancy period of 3 years

6 (Automatic Event)

COTAX suspends issue of Notice to Deliver (Word 29KB) as company is dormant

Some time later................

7 (Business Event)

Co A Ltd notifies

  • Business has started
And
  • Provides its first intended accounting date

8 (Procedural Action)

Clerical Caseworker

  • Enters date business commenced, and accounts made up date, using Function ACTP (Amend CT Payer Details)
  • Receives screen message that AP record will not be amended automatically, as Function MAPD was previously used by the Technical Caseworker to set dormancy status
So
  • Refers case to Technical Caseworker

9 (Procedural Action)

Technical Caseworker uses Function MAPD to amend AP record to show

  • Revised period of dormancy
And
  • Corrected APs within the charge to CT

Approximately one month after the end of the AP

10 (Automatic Event)

COTAX

For a list of forms relevant to this subject, see COM33011.

For a list of functions to use in particular situations, see COM33012.

For legislation applying to this subject, see COM33013.

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