COM31040 - Background: Allocation of COTAX and CT Online user roles: Authorised user registered file

As Role Authoriser you must prepare a registered file to record specific information about COTAX and CT Online Services users for the MUID (Word 27KB) you are responsible for. You can also use the file to hold the business case applications from ‘away’ users’ Line Managers.

If you wish to hold the registered file electronically, it must be held in an appropriate Controlled Access Folder (CAF).

The file should contain a list of the following information for each COTAX or CT Online Services user

• Name
• Pay Identity Number
• Office Unit Identity (where applicable)
• Date authorised to use each COTAX role or each CT Online Service
• Role(s) or CT Online Service(s) allocated
• Date ceased to be authorised to use each COTAX role or each CT Online Service
• Date you issued the Security Reminder (Word 47KB) 

You must maintain the list as necessary, to ensure that it reflects

• Details of the regular reviews you carry out of Users in your MUID with COTAX or CT Online roles
• Details of any dispensations granted regarding potentially conflicting roles and the 6 monthly renewals

(This text has been withheld because of exemptions in the Freedom of Information Act 2000) 

Please refer to the ‘Index of User Roles’, (COM250) available in the left bar, where there is detailed guidance on all COTAX user roles, including specialist roles.