COM20040 - Assessing: CT pay and file assessments: assessment references
Each version of an assessment, (main, amended or further), has a unique reference. This reference number appears in the format 99/99. The first part is the assessment number and the second part the version number.
COTAX allocates a unique number to the first assessment for each AP. In addition, it gives a version number to each assessment for that AP.
COTAX gives the first assessment you make for a company the number 01/01. The assessment number increases by one for the first assessment made for each successive AP, and the cycle of version numbers recommences for each AP.
Example
AP 01/01/93 to 31/12/93 is AP 01
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Assessments Issued |
Assessment Number |
|
Estimated assessment issued on 01/07/95 |
01/01 |
|
Amended assessment issued on 01/10/95 |
01/02 |
|
Further assessment issued on 01/01/96 |
01/03 |
AP 01/01/94 to 31/12/94 is AP 02
No assessment is required for this AP
AP 01/01/95 to 31/12/95 is AP 03
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Assessments Issued |
Assessment Number |
|
Assessment issued on 01/03/97 |
02/01 |
|
Further assessment issued on 01/06/97 |
02/02 |
|
Amended assessment issued on 31/12/97 |
02/03 |
If you make an estimated assessment before you know the true AP dates you may need to amend the dates when you establish the correct APs. When you amend them in COTAX, you will need to relate the superseded AP to the new correct AP. For more information see business area ‘Accounting Periods’.
The assessment number given to the estimated assessment is retained as the assessment number for the new, correct AP.
Example
The normal method of numbering assessments for CT Pay and File APs applies, even when a superseded assessment is involved.
A Ltd has always made its accounts to 31 December
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Circumstances |
Assessment Number |
|
Return issued for the year ended 31/12/97 (AP 05) and next AP to 31/12/98 created (AP 06) |
|
|
Estimated assessment issued for the year ended 31/12/97 (AP 05), before return issued for AP ended 31/12/98 |
03/01 |
|
Return received showing a new AP of 01/01/97 to 30/09/97 |
|
|
Function MAPD (Maintain AP Dates) used to relate the ‘old’ AP (01/01/97 to 31/12/97) to the new AP (01/01/97 to 30/09/97) |
|
|
The computer automatically copies the assessment to the new AP |
|
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The computer gives the new AP the next unused AP number 07 |
|
|
The estimated assessment made for the old AP (05), is now deemed to be for the new AP, and retains the original assessment number |
03/01 |
|
Assessment on AP 07 amended |
03/02 |
For more information about assessments on superseded APs following a change to the AP record see the ‘Accounting Periods’ business area.
For a list of functions to use in particular situations, see COM20011.
