COM126041 - Repayments / reallocations: repayment / reallocations work lists: repayments for authorisation list (REDR) (Action Guide)

To deal with cases on the ‘Repayments For Authorisation List’ in the Responsible Office consider steps 1 - 12 below. The guide is presented as follows

Initial Action	Step 1
Checking the repayment	Steps 2 - 10
Repayment of £150,000 or more	Steps 11 - 12

Note: In all cases once Function PRKR (Provide Risk Response) has been used to either authorise the repayment or stop it, the case will be automatically deleted from the work list.

Initial Action

1.	Use Function REDR (Repayments For Authorisation List) to display the work list and
	Select the entry that you want to work
	And
	Select the [View] button to see all available details for the case

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Checking the repayment

(This text has been withheld because of exemptions in the Freedom of Information Act 2000)

(This text has been withheld because of exemptions in the Freedom of Information Act 2000)use Function PRKR (Provide Risk Response) and stop the repayment

Use the R400 (CT GUIDE) to carry out the checks (for both CTSA APs and CT Pay and File APs and record the results on the appropriate R400 working sheet in the CT Repayment Security CAF

Use the [Options] button to go to Function VPPD (View Payment and Posting Details)

Select the repayment posting that you are dealing with (posting type ‘REP’) to see how the repayment is to be made

If the repayment is being made by payable order you can check

If the repayment is going to the company or a nominee

The status of a repayment (Word 44.5kb)

If the repayment is to be issued by BACS, note

The account of the company (or nominee) is usually credited within three working days of the date you authorised the repayment

COTAX does not record the date of issue of the repayment until it receives confirmation that the recipient’s account has been credited. This can be 7 to 10 days after the date you authorised the repayment

If the repayment is in order

Go to Step 11 or 12if appropriate

If you require further information before authorising the repayment

Make your enquires

Enter a suitable BF date and BF note against the worklist entry

Note: you should only use BF where you are temporarily unable to release the repayment because, for example, you are trying to establish bank or address details. It should not be used when someone has asked you not to send the repayment. In those circumstances the repayment should be cancelled

10.

If the repayment is not in order

Use Function PRKR (Provide Risk Response) and stop the repayment

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Repayment of £150,000 or more

11.	Use Function VPPD to view the repayment details, and to check whether the repayment will be made by BACS, if so you must
	Use Function PRKR (Provide Risk Response) to authorise the repayment
	Select ‘N’ from the drop down menu for the Issue Repayment Manually? Field
12.	If the repayment is to be made by payable order it cannot be issued by COTAX, see subject ‘Repayment / Reallocation Authorisation’ within the Repayment/Reallocation business area
	Use Function PRKR (Provide Risk Response) to authorise the repayment
	Select ‘Y’ from the drop down menu for the Issue Repayment Manually? field
	Follow the Payable Order Request Form (PORF) procedure outlined on the Finance intranet pages - (see link in the R400 CT Guide)
	Ensure that the Payable Order details are obtained from the PO database and recorded on COTAX using Function MIPO (Manually Issued Payable Order)
	Note: Failure to do so could result in duplicate repayments being made to the company

Note: You can find further information for Repayment Security Authorisers in the CT Repayment Security CAF and in the RSA CT Training and R400 CT Guide.

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