COM122064 - Repayments / reallocations: non automatic reallocations: reallocation out of COTAX - owning fffice (AG)

1.

Use Function MAPS (Maintain AP Signals) to select ‘Reallocations & Repayments’ from the drop down menu for the Inhibitions field against the AP for which the overpayment (Word 35KB) will arise

2.

Create the overpayment

3.

Use Function VPPD (View Payment and Posting Details) to check the amount of repayment available for reallocation

4.

Determine exactly how much you want to reallocate from the COTAX record

5.

Use Function REOD (Direct Reallocation Out Of COTAX) and choose the option ‘Reallocate a specific amount’

6.

Make the reallocation

Notes:

Do not reallocate more than the known liability against which the reallocation is being made

The computer is not able to calculate repayment interest (Word 80KB) (RPI) when you use this function, as it cannot know when the effective date of the reallocation will be

The notes on the reverse of Form CT251 will help you to calculate any RPI due in respect of the amount reallocated

7.

Confirm the reallocation and make a note of the OAS reference number

8.

Use Function MAPS and select ‘None’ from the drop down menu for the Inhibitions field

9.

On the same day use the daily Envopak service to send a fully completed form CT251 to the Banking Operations Office

Note: Show on the form the amount of RPI you calculated at Step 6 above, as being applicable to the set off.

Where a balance is available for repayment ask the Banking Operations Office to

• Calculate RPI to the date of repayment

And

• Make the necessary repayment