COM110050 - Pursuit: automatic and clerical pursuit: selection for debt management office pursuit
This subject is presented as follows
Selection by COTAX
Selection by Banking Operations
Selection by the Debt Management Office
Selection by COTAX
COTAX will automatically select an AP for clerical pursuit (Word 28KB) by the Debt Management Office in any of the following circumstances
- A further amount becomes collectible or an overpayment arises on a cleared AP which was LA-ENF (Word 27KB) at any time
- The PLA (Word 28KB) signal is set for the company and an amount becomes collectible
- The outstanding amount (Word 27KB) is £100,000 or more and is due immediately
- (This text has been withheld because of exemptions in the Freedom of Information Act 2000)
- An outstanding balance remains on the record 14 days after the issue of a DN2
- The Referred For Remission signal is set to ‘Y’ by the responsible office or automatically by COTAX and the amount outstanding is over £10,000
When an AP is automatically selected for clerical pursuit by the Debt Management Office, COTAX will examine the company record in the following order for a Recovery numeral (Word 27KB)
| 1. | The Debt Management Office already recorded as the responsible office |
| 2. | The Debt Management Office associated with the postcode of the address held on the company record in the following order |
|
|
|
|
| 3. | The Debt Management Office associated with the responsible processing office |
COTAX will then refer the AP to the
- Appropriate Debt Management Office on IDMS
Or, exceptionally, where a Recovery numeral cannot be identified
- Print a local action notice in Banking Operations
Note: In these exceptional cases Banking Operations will transfer the case to the appropriate Debt Management Office.
Selection by Banking Operations
Where Banking Operations consider that an AP should be pursued by the Debt Management Office the case will be made PLA (Word 28KB) and the papers referred to the Debt Management Office. Banking Operations will use the NOTE function to note why the AP has been made LA.
Selection by the Debt Management Office
Where a Debt Management Office considers that a company or a particular AP should be pursued by that office, the Debt Management Office will make the case LA or PLA. COTAX will refer the AP to the Debt Management Office with responsibility for that AP.
Note: When an AP is referred to a Debt Management Office on IDMS the local Debt Management Office is responsible for all recovery action
- COTAX processing will make no further application for payment whilst the AP is subject to clerical pursuit, apart from when you arrange the issue of payment applications
- Banking Operations will send you any correspondence received relating to the case and make a note using Function NOTE (Case Notes) on the company record to advise why the case has been made LA
For a list of functions to use in particular situations, see COM110051.
