Construction Industry Scheme - CIS4000

Certificates: replacements: introduction

REPLACEMENT CERTIFICATES: INTRODUCTION

This paragraph serves as an introductory overview of certificate status; for deeper coverage use the above links to information or action guides.

This module covers issues and actions involved in dealing with situations where replacement certificates are requested or required.

To operate in the construction industry, a subcontractor whose operations are within the Scheme must possess a Registration Card or a certificate which is acceptable to the contractor s/he is working for. Where a subcontractor does not have a either one of these or a contractor has doubts about the authenticity of a Registration Card or certificate produced to him/her, s/he is unlikely to engage the subcontractor.

The following are examples of situations where certificate users might need a replacement certificate

• a change to the details shown on a certificate

• a change in the certificate user's appearance

• the loss, theft, damage or destruction of a certificate.

• where the certificate type changes, for example from a CIS6 to CIS5 or CIS5(Partner).

WHO SHOULD DEAL WITH REPLACEMENT CARDS

Requests for the issue of replacement certificates must be dealt with by the subcontractor's Processing Office.

A requirement of the replacement process is that existing certificate(s) be invalidated. Only the subcontractor's Processing Office has the necessary access to the CIS system to change the records in this way.

NINO

An application form is not required to amend the NINO on a certificate. When a certificate is replaced, the replacement process will pick up the new NINO brought across from the SA record to CIS and include it on the new card.

Any change to the NINO shown on a certificate must be substantiated by evidence. Once you are satisfied that the NINO now notified to you is correct, you should amend the SA record and refer to CIS2162 for details on how to make the change to the CIS record.

(This text has been withheld because of exemptions in the Freedom of Information Act 2000)

(This text has been withheld because of exemptions in the Freedom of Information Act 2000)CIS forms
Glossary
Where am I?
Quick links index- cross reference on CIS0100