CH225180 - How to do a compliance check: Information Powers: Third Party Notice: Bank mandates: Specimen letter

Letters sent to branch managers of banks should be in the form set out below.

To The Manager

Branch of Bank

M …………………………………………………… has authorised me to approach you for information about his(her) financial affairs which you may possess as his(her) bankers. I enclose a copy of his(her) authority and would propose to call upon you by appointment in due course bringing with me the original authority. [Amend this sentence appropriately if writing to a bank with a central address for dealing with mandates]

The matters on which I would like information when we meet are

1. What accounts (whether open or closed) to your knowledge M …………………………. has maintained at your branch since…………………………;
2. For what period(s) particulars of the entries in these accounts are still available in the Bank’s ledgers;
3. For what period(s) the

• paying-in slips, and
• paid cheques

are still available. (If any documents relating to any of these accounts are about to be destroyed, please retain them until after my intended visit);

4. What standing orders or direct debits on these accounts are (or have been) in force;
5. Whether, so far as you can trace from your records, you have at any time

1. bought or sold stocks, shares or other securities on behalf of M………………...…;
2. held any boxes, parcels, valuables or other securities for safe custody;
3. Issued any Bankers’ draft;
4. sold foreign currency or travellers’ cheques to M ……………………………...……..;
5. transferred any funds out of the United Kingdom on behalf of M ………………..…;

had any other dealings with M ………………………………………………………….;

6. Whether you have any knowledge of other bank accounts operated by M ………...…….. otherwise than at your branch;
7. Whether there are any other banking accounts which you have reason to believe may have a bearing on M …………………………..’s financial affairs, or to which he (she) is or has been a party or, on which he(she) is or has been entitled to sign, but about which you cannot give me information without some authority other than the present one.