BIM42130 - Deductions: scope of: apportionment of expense

Must be an identifiable business part or proportion

Where an expense is such that a definite part or proportion of it is wholly and exclusively laid out or expended for the purposes of a trade, profession or vocation, that part or proportion should not be disallowed on the ground that the expense is not as a whole so laid out or expended. Examples of expenses part of which may be regarded as allowable are the running etc costs (including hire-purchase interest) of a car used partly for business and partly for private purposes and the cost of rates, lighting and heating of premises used partly as business and partly as private accommodation (see Copeman v William Flood and Sons Ltd, 24TC53 (see BIM37715) and Wildbore v Luker, 33TC46 - see BIM37600).

In the same way, it may sometimes be possible, where there is a genuine business purpose in undertaking a journey for mixed purposes, to apportion the travelling expenses on the basis of any identifiable specific time spent on business during the period away (see BIM42525). The costs of a journey that serves two (or more) purposes, one of which is non-business, cannot be apportioned (see Sargent v Barnes, 52TC335 - see BIM37630).

As regards:

  • expenses of a farmhouse etc, see BIM55250 - BIM55260,
  • entertaining expenses, see BIM45000 onwards,
  • UK residents travelling abroad for the purpose of their trade, see BIM47710 and BIM42525,
  • the deduction for business rates, see BIM46835 and for the council tax, see BIM46840,