In this section:
  • Employment Histories
  • You are here:
  • Home >
  • Employment Histories

Employment Histories

Sometimes you will need details of an employment history or a record of National Insurance contributions paid. These can be needed for such things as compensation claims, Subject Access Requests, UK Citizenship, Passport or Residency purposes, Disclosure of Information or Criminal Injuries and Compensation requests.

HMRC may be able to provide this information. To find out more follow the links below.

On this page:

Employment histories for compensation claims

If you need to make a claim for Compensation, for example:

  • industrial injury
  • road traffic accidents
  • medical negligence
  • hardship (such as redundancy)
  • Widows Pension
  • appropriate charitable organisation

and you require confirmation of your employment history as evidence in support of your claim you can either apply for this information yourself or choose to do this via your solicitor or agent.

If you need to make a claim for compensation for a recent personal injury claim such as a trip or fall or road traffic accident; please consider whether either a full employment history or a shortened employment history relevant to the claim is required.

This information is available by contacting the Record Retrieval Service (RRS) at:

HM Revenue & Customs
National Insurance Contributions & Employer Office
Record Retrieval Service
Room BP8003
Tynemouth House
Benton Park View
Longbenton
NE98 1ZZ

How to request an employment history

To make your request for an employment history, please complete the claimant's evidence of employers form available from the link below: Please note, requests made on this form will help HMRC to process your request more quickly. 'Incomplete forms will result in the correspondence being returned to you'.

You must provide:

  • full name
  • date of birth
  • National Insurance number
  • employment years required
  • your original signature (or your client's original written consent to send you their employment history signed within 18 months of date of receipt)

Request an employment history

To help us to respond more quickly, please only request 'employment history' information for the years that are relevant to the claim. It will take us longer to respond if you require information for 1996/97 and earlier tax years. Please only request information for these years if it is absolutely necessary.

HMRC target response times begin when they are satisfied that all of the relevant personal and legal information has been provided and the correct form has been completed in order to process your or your client's request. If the request is on behalf of your client you must provide your client's written consent signed within 18 months of date of receipt.

Please note that employment history records are only available for each tax year from 1961-62 up to and including the last full tax year. For years 1948-49 to April 1961 HMRC only hold National Insurance details.

Applying for a deceased relatives employment history

Requests for an employment history for a deceased person may only be released to the Personal Representative (PR) on the receipt of a court order served on the General Counsel and Solicitor to HM Revenue and Customs. Please send documents in relation to court proceedings to the addresses shown below under 'Disclosure of information under a court order'.

Disclosure of information under a court order

Contacting HM Revenue & Customs (HMRC)

Because of high demand, HMRC is unable to acknowledge every request received for employment histories. If you need to contact HMRC and the 40 day statutory deadline has passed, please contact the RRS at:

HM Revenue & Customs
National Insurance Contributions & Employer Office
Record Retrieval Service
Room BP8003
Tynemouth House
Benton Park View
Longbenton
NE98 1ZZ
Telephone contact number:
03000 552 292

If you have contacted the RRS and no longer need confirmation of your employment history, please contact the service as soon as possible to prevent unnecessary information being provided.

Employer's business addresses

If you are a solicitor, relevant third party or coroner and need any employer's business addresses please contact:

Companies House
Head Office
Crown Way
Maindy
Cardiff
CF14 3UZ

Contact Centre: 0303 1234 500 (08:30 to 18:00 Monday to Friday, except national holidays).

For more information visit the Companies House website (Opens new window)

Email address for enquiries: enquiries@companies-house.gov.uk

Top

Subject Access Requests - National Insurance records from 1975-76 tax year

You can get a free print out of your National Insurance record from the 1975-76 tax year (if applicable) by writing to the Subject Access Requests (SARS) Team, including all of your personal details and signature

  • Full Name
  • Date of birth
  • Address
  • National Insurance Number
  • Reason for requesting the information
  • Years you require the information for
  • Original Wet signature (If in writing)

The SARS print out includes:

  • employers names in abbreviated form
  • National Insurance payments
  • details of benefits claimed from 1975-76 tax year onwards

HM Revenue & Customs
National Insurance Contributions & Employer Office
SARS Team
Room BP8019
Benton Park View
Longbenton
NE98 1ZZ

Subject Access Requests for deceased people

HMRC are unable to provide National Insurance information if the individual is deceased.

If you want a SAR on behalf of a deceased person please write to:

HM Revenue & Customs
National Insurance Contributions & Employer Office
Bereavement Team
BP2102
Tynemouth House
Benton Park View
Longbenton
NE98 1ZZ

Top

Disclosure of information

Where disclosure of information is sought from HMRC pursuant to an order made under the High Court's inherent jurisdiction, or any other power, documents relating to these proceedings must be sent to/served on the Solicitor to HMRC at the following address:

General Counsel and Solicitor to HMRC
HM Revenue and Customs
South West Wing
Bush House
Strand
London
WC2B 4RD

Please ensure that, in respect of the individual whose information you are seeking, you provide sufficient information within the order to enable HMRC to identify the relevant information.

Typically, you should include:

  • full name
  • date of birth
  • National Insurance number
  • employment years required

Top

Confirmation of National Insurance for UK citizenship, passport or residency purposes

If you live in the UK and require a statement of your National Insurance payments for UK citizenship, passport or residency purposes, HMRC can supply confirmation of your National Insurance contributions record in monetary values.

  • For UK citizenship HMRC provide National Insurance information for the last five full tax years.
  • For passport purposes HMRC supply National Insurance information for the last ten tax years.
  • For residency purposes HMRC provide National Insurance information for the last fourteen tax years.

You can obtain this by one of the following:

HM Revenue & Customs
National Insurance Contributions & Employer Office
Individuals Caseworker
Benton Park View
Longbenton
NE98 1ZZ

If you live outside of the UK and require National Insurance information from time spent working in the UK, please contact:

HM Revenue & Customs
National Insurance Contributions & Employer Office
International Caseworker
Room BP1301
Benton Park View
Longbenton
NE98 1ZZ

Top

Criminal Injuries and Compensation Agency requests

For victims of violent crime RRS also provides National Insurance related information for both the Criminal Injuries Compensation Agency (Glasgow) which covers England, Scotland and Wales and for Compensation Services (Belfast) for Northern Ireland.

If you are considering making a claim, please contact the relevant organisation listed below, as HMRC do not accept requests of this nature from members of the public or any other third party.

The contact information for each organisation is available from the following links:

Criminal Injuries Compensation Authority (Glasgow) (Opens new window)

Compensation Services (Belfast) (Opens new window)

Top