Change Delivery Committee Terms
The Change Delivery Committee is a sub-committee of the Executive Committee
(ExCom). Its role is to take collective responsibility for ensuring the HM
Revenue & Customs (HMRC) portfolio of investment programmes delivers the
Changes and Benefits identified at their outset/authorisation.
- The Change Delivery Committee will be chaired by the Chief Information
Officer. It will consist of one Director-level representative from each
ExCom command. In addition the following will also be members of the sub-committee:
- Mike Shipp (Director, Departmental Transformation Programme)
- Deputies will only be allowed by exception and with the agreement of
the Chair and the relevant member of ExCom.
- A minimum of two thirds of members will be required for the meeting to
- The secretariat function will be provided by the ExCom Common Secretariat.
The investment and delivery assurance support function will be provided
by a cross functional virtual team led by the Departmental Transformation
Programme Office and Departmental Investment Appraisal Team, working with
other design assurance partners.
The ExCom Common Secretariat will be responsible for:
- preparing the agenda
- commissioning and quality assuring briefing papers
- producing and circulating draft minutes of the Committee meetings, normally
within ten working days
- maintaining an action log
- maintaining the forward look of items for the Committee’s attention
- ensuring Committee papers are maintained in accordance with the Code
of Practice for Records Management
- preparing notes for the Chair’s report to ExCom
- The Chair will provide a report of the key points to ExCom (either oral
or written) after each meeting, copied to the Chair of the Investment Committee.
- Draft minutes of the Committee will be circulated to ExCom and to Investment
Committee as soon as practical and if necessary prior to ratification at
the Change Delivery Committee’s next meeting.
- Prioritised issues will be reported to ExCom and referred to the Investment
Committee for any necessary review of the agreed investment portfolio.
- The Committee will provide a review of its Terms of Reference and its
work to ExCom on an annual basis.
- Change Delivery Committee has responsibility for assuring delivery of
the agreed portfolio of HMRC investment programmes on behalf of ExCom. This
portfolio includes all investments within scope of the Investment Committee
that affect the Department’s customers, lines of business, people,
and IT systems, including those initiatives that are funded by other government
departments. Delivery assurance will be undertaken in line with Government
- ExCom will provide the strategic direction and indicate the departmental
priorities that should inform change delivery management. The Committee
will help ExCom ensure that appointed Senior Responsible Owners (SROs) for
Portfolio Programmes have the right skills and experience to perform their
role, offering SROs developmental support and mentoring where necessary
or proposing suitable alternative candidates to ExCom where necessary. The
Committee will assure delivery of those identified priority outputs and
outcomes through its monitoring and management of the portfolio.
- The Committee will take collective responsibility for ensuring that the
portfolio of programmes delivers the Changes and Benefits identified at
their outset/authorisation. The Committee will manage this assurance through
the investment and delivery analysis function supporting both Investment
and Change Delivery Committees. It will also call on detailed delivery evidence
provided by lines of business and investment programmes as appropriate.
- The Committee will identify issues arising from this monitoring and assurance
work, and refer issues to Investment Committee for review if agreed programme
delivery tolerances are exceeded so that the investment portfolio can be
reassessed. The Committee will also manage cross-cutting impacts affecting
delivery of programmes or the portfolio. Where there are, in the view of
the Chair, sufficiently contentious delivery issues that a decision is required
at the most senior departmental level, it will make recommendations to ExCom.
- After every meeting the Committee will provide ExCom and the Investment
Committee with updates on progress of the portfolio, informed by the detailed
monitoring of progress, expenditure, and performance provided through the
investment and delivery analysis function.
- The Change Delivery Committee will review relevant issues referred to
it by ExCom that appear on the departmental risk register.
- The Change Delivery Committee may also co-opt people for periods of not
more than one year to provide specialist skills, knowledge and experience.
- The Committee will meet monthly (subject to review by the committee once
established). The Committee may also meet in exceptional circumstances when
Investment Committee has evaluated or re-evaluated the portfolio of programmes.